Human Resources Coordinator 2 Positions - International Organization for Migration

Position Title: Human Resources Coordinator

Duty Station: Doha Qatar

Clification: General Service Staff G7

Type of Appointment: One Year Fixed Term with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 September 2024

Elished in 1951 IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration works closely with governmental intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential

Applications are welcome from first and secondtier candidates particularly qualified female candidates as well as applications from the nonrepresented member countries of IOM. For all IOM vacancies applications from qualified and eligible firsttier candidates are considered before those of qualified and eligible secondtier candidates in the selection process.

For the purpose of this vacancy the following are considered firsttier candidates:

1. Internal candidates

2. Candidates from the following nonrepresented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; GuineaBissau; Holy See;

Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;

Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates except candidates from nonrepresented member states.

Context:

Under the overall supervision of the Head of Resources Management in Doha Qatar (CAS) and direct supervision of the Human Resources Officer the successful candidate will be isting in coordinating and monitoring the Human Resources management functions in the mission in Doha Qatar (CAS).

Core Functions / Responsibilities:

1. ist in coordinating and monitoring the Human Resources management functions in the mission in accordance with the organizations policies procedures and practices.

2. Participate in evaluation of staffing needs in the office and coordinate recruitment processes including but not limited to providing guidance to hiring managers on preparation of Terms of Reference drafting and posting Vacancy Notice/Special Vacancy Notice screening and shortlisting applications drafting interview protocols preparing and administering written tests taking part in interview panels as igned drafting candidates essment forms conducting reference checks and ensuring that other clearance procedures have been met.

3. Coordinate and prepare selection notifications and job offers and follow up preemployment activities including Entry on Duty (EOD) doentation and collection of supporting doentation as per requirements; coordination of EOD medical exams and followup with Health Insurance Medical Services (Manila or Panama) on medical clearance coordinate enrolment in insurance plans as appropriate arrange and delivery of induction sessions and route IOM personnel for security briefing etc.

4. Perform igned role(s) in IOMs systems and databases; monitor consistency and accuracy of data and HR doentation; verify eligibility for allowances and other benefits; monitor and followup on contractual situation and entitlements payroll correctness and coordinate prompt actions; generate edit review and ensure correctness of reports.

5. Monitor attendance and leave administration; generate edit and yse related reports; respond to questions concerning leave administration; guide staff and managers on request and approval procedures.

6. Carryout coordinate and monitor a wide range of Human Resource actions including but not limited to preparation of doentation for separation clification reclification promotion disciplinary cases and coordinate mission with Regional Office Administrative Centres and Human Resource Management in Geneva as appropriate.

7. Prepare coordinate and monitor reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence letters certifications etc.; create and maintain a systematic way to archive Human Resources doents electronically. Update and maintain archiving systems in the unit including personnel files with all supporting doentation recruitment files Human Resources policies regulations guidelines and manuals internal controls etc.

8. Monitor missions compliance with the Performance Appraisal System (PAS) and followup with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.

9. Plan and coordinate the organization of Human Resource events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records. Participate in essments of staff training and development needs.

10. Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures participate in discussion on procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. ess the impact of changes and make recommendations.

11. Identify yse and resolve diverse issues/problems as they arise and suggest appropriate actions.

12. ist in ysing and resolving sensitive cases by collating background information preparing summaries and sharing best practices

13. Manage mailbox and handle wide range of enquiries on Human Resources matters and provide explanations on entitlements rules and regulations and other HR instructions

14. Provide information to staff and managers in respect of rights responsibilities code of conduct and difficulties ociated with work and entitlements; evaluate causes of problems or constraints and propose solutions; yse and make recommendations for atypical or unprecedented situations involving interpretation or Human Resources policies.

15. Participate in interagency Human Resources related working groups as igned.

16. Guide coordinate and supervise the work of staff in the subunit as igned

17. Perform other related duties as igned.

Required Qualifications and Experience

Education

• High School diploma with seven years of relevant experience; or
• Bachelors degree in Human Resources Business Administration Psychology or related field with five years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Extensive experience in Human Resources including recruitment and onboarding HR operations employee relations payroll performance management and HR policy implementation.
• Demonstrated working experience with IOM or other international humanitarian organizations UN Common System in a multicultural setting high pace mission.
• High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP and Oracle.

Ss

• Attention to detail ability to organize paperwork and workflows in a odical way; solid knowledge and experience relevant working knowledge with IOM/UN Human resources and financial policies rules and regulations.
• Excellent organization ss and ability to prepare clear and concise reports.
• Excellent time management ss to handle multiple tasks priorities and deadlines.
• Strong ytical ss and creative thinking ability to yze HR data and metrics to inform decisionmaking.
• Strong interpersonal ss to manage relationships teamwork and resolve conflicts.
• Strong verbal and written communication ss are essential for interacting with diverse stakeholders.
• Discreet details and clientsoriented patient and willingness to learn new things.
• Strong verbal and written communication ss are essential for interacting with diverse stakeholders

Languages

For this position fluency in English (oral and written) is required.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (confidential

Required Competencies

Values

all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed competent and committed manner and exercises careful judgment in meeting daytoday challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compion for others makes people feel safe respected and fairly treated.

Core Competencies behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a serviceoriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organizations priorities and umes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative inspiring and motivational way.

Managerial Competencies Behavioural indicators Level 2

• Provides a clear sense of direction leads by example and demonstrates the ability to carry out the Organizations vision. ists others to realize and develop their leadership and professional potential.
• Creates an enabling environment where staff can contribute their best and develop their potential.
• Promotes shared values and creates an atmosphere of trust and honesty.
• Works strategically to realize the Organizations goals and communicates a clear strategic direction.
• Leads with humility and shows openness to acknowledging own shortcomings.

IOMs competency framework can be found at this link.

Competencies will be essed during a competencybased interview.

For further information and other job postings you are welcome to visit our website: IOM Careers and Job Vacancies

How to apply:

In order for an application to be considered valid IOM will only accept applications received through the IOMs Recruitment Platform Search Jobs IOM Careers Careers (oraclecloud.com)

Interested candidates are invited to submit their applications via Oracle no later than 22 September 2024.

Only shortlisted candidates will be contacted.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application interview processing training or other fee).

Posting period:

From 08 September 2024 until 22 September 2024

Eligibility:

This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.

Other

1.Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

2.This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

3.Appointment will be subject to certification that the candidate is medically fit for appointment verification of residency visa and authorizations by the concerned Government where applicable. Vaccination against COVID19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance candidates will be requested to provide evidence of full vaccination.

4.IOM does not charge a fee at any stage of its recruitment process (application interview processing training or other fee). IOM does not request any information related to bank accounts.

5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

Job Type: Fulltime