Administrative Assistant 1Onsite

Candidate Location Requirements: Redmond WA
If hybrid # of days contractor will be required to work onsite: 100% onsite
Daily Schedule & OT estimate: MondayFriday 40 hours a week 100 hour OT buffer

If the candidate has prior experience with Microsoft (18 Months) they need to have atleast 7 months of access break.

Business Administrator Turn 10 Studios
Primary Responsibilities Include:
Provide group admin support for large Studio comprised of several hundred individuals including Microsoft employees vendors and interns
Support various team events and meetings from booking spaces coordinating and ordering catering clean up after events to ensure a successful experience from end to end.
Complex calendar management ensuring accurate scheduling and organization based on priorities
o Coordinate and schedule internal/external meetings
o Manage community space/conference room calendars
o Develop a deep understanding of rhythm of business (ROB) key stakeholders and interdependencies within the business and recognize patterns. Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team
Actively participate in the Business Support community. Manage and oversee vendor administrative staff including their daytoday tasks and responsibilities as well as their longterm projects.
Arrange domestic and international travel as needed
Reconcile and process expense reports for manager
Coordinate logistics and provide onboarding support for new employees vendors and interns

Other Responsibilities may include:
Maintain accurate detailed information in space databases
Partner with senior team members and admin team to ensure all aliases for the team/organization are upto date and hierarchy is aligned
Manage Discretionary Spend tracker and intake process at the direction of Sr. Business Manager
Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability. Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders

Qualifications:
Committed to work onsite in Redmond 100% of the time be present in the studio MF during core business hours (9am 5pm)
Familiarity with Microsoft systems and tools including Travel booking and Expenses Outlook Calendar TEAMS Viva Tools FORMS and other applications.
3 years Administrative Business Support or customer service experience in an environment with an emphasis on scheduling meetings/events travel management and basic administration work.
1 year(s) experience reviewing and managing administrative budgets (e.g. for events morale travel training).
Proficient with Microsoft productivity software including Word Outlook PowerPoint Visio and Excel
Associates/Bachelors Degree in relevant field (e.g. Business Administration Human Resources HR Marketing Communications Psychology Sociology) OR equivalent experience.

Additional Qualifications Preferred:
Strong verbal and written communication skills
Able to work independently and with discretion
Ability to build effective crossgroup working relationships and work collaboratively with people at all levels of the organization
Detailoriented with strong problemsolving and troubleshooting skills
Ability to be flexible and work efficiently with little to no guidance in a fastpaced environment
Ability to react with appropriate urgency to situations and requests
Highly collaborative a team player who fosters productive and effective working relationships across Studio teams contributing to team morale and building team dynamics
Must be able to maintain confidentiality and use discretion and judgment at all times
Exercise sound judgment tact diplomacy integrity and professionalism in all communications
Strong working knowledge of Microsoft internal tools such as Employee Central iCIMS MyExpense MyOrder and SharePoint.