Administrative Assistant II
Administrative Assistant II
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1 Vacancy
Job Description
Job Title: Administrative Assistant II
Location: Mount Olive IL
Employment Type: Fulltime
Compensation: $41005 $70831 per year
Job Description:
The Administrative Assistant II will manage the daily operations of the Department of Chemistry and provide administrative secretarial and clerical support to the Department Chairperson. This role includes coordinating office activities scheduling meetings handling communication maintaining supplies and equipment and assisting with departmentrelated reports and events. The Administrative Assistant will play a key role in supporting the departments smooth operation and organizing various activities such as faculty meetings graduation events and travel arrangements.
Responsibilities:
- Greet visitors and respond to inquiries or requests advising the Chairperson on matters requiring attention.
- Review route and prioritize incoming mail.
- Schedule and organize faculty meetings prepare agendas and ensure that minutes are recorded and distributed.
- Maintain inventory of office supplies and equipment and place orders as necessary.
- Assist with the preparation of departmental and ACS reports.
- Ensure the office space and front desk remain clean and organized.
- Process paperwork related to purchasing including orders requisitions and invoices and maintain monthly expense logs.
- Coordinate and prepare travel for faculty.
- Assist with events such as Open House graduation and orientation.
- Maintain the departments website.
- Initiate faculty contracts as appropriate.
- Perform additional administrative duties as assigned.
Qualifications:
- Education: High School Diploma or GED required.
- Experience: Minimum of three years of experience as an administrative assistant.
- Preferred Skills: Experience with Microsoftbased software and cloudbased tools (Google Docs Sheets Drive etc.) and Adobe.
Employment Type
Full Time
