Talent Acquisition Coordinator

Roles and responsibilities

The Talent Aquisitio Coordinator is responsible for managing the recruitment process, including screening applicants, conducting interviews, and coordinating new hire documentation. They maintain employee relations, ensure confidentiality, and facilitate effective communication within the organization, all while supporting recruitment initiatives and events.

What You Will Do

Employee Relations: Treat all employees as valued guests by maintaining a friendly and courteous demeanor.

Confidentiality Management: Process confidential information with discretion, ensuring the integrity of sensitive materials.

Telephone Communication: Answer calls according to Four Seasons’ Regent standards, providing information, verifying employment details, and managing personal calls for employees.

Job Requisition Management: Create comprehensive job requisitions in the system, utilizing full job posting tools.

Medical Check-up Coordination: Follow up on medical check-ups for candidates to ensure timely processing.

Interview Management: Conduct daily interviews with candidates to assess fit for available positions.

Recruitment Outreach: Arrange visits to hotel schools and institutes to source candidates for vacancies.

Recruitment Pool Development: Build and maintain a diverse recruitment pool for all positions.

Annual Recruitment Planning: Develop a comprehensive recruitment plan to address staffing needs throughout the year.

Supporting Recruitment and Hiring Efforts

• Job Posting and Advertising: Assist in creating job postings and advertisements, ensuring they accurately reflect the position and the company's values. Post job openings on company websites, job boards, social media platforms, and other recruitment channels.
• Candidate Sourcing: Help source candidates through various channels, including job boards, LinkedIn, career fairs, and other networking opportunities. Maintain candidate databases or applicant tracking systems (ATS).
• Screening Resumes: Review resumes and applications to identify qualified candidates. Conduct initial screenings to evaluate applicants’ suitability for open roles before passing them along to recruiters or hiring managers.
• Job Descriptions: Collaborate with hiring managers to ensure that job descriptions are clear, comprehensive, and aligned with the needs of the department or team.

Desired candidate profile

• Organization and Time Management: Strong ability to juggle multiple tasks and prioritize responsibilities in a fast-paced environment. Coordinating schedules and maintaining accurate records is crucial.
• Communication Skills: Excellent written and verbal communication skills to interact with candidates, hiring managers, and recruitment teams in a professional and clear manner.
• Attention to Detail: Precision in maintaining accurate records, preparing documents, and managing candidate data. Small errors can have significant impacts on the hiring process.
• Customer Service Mindset: A strong focus on creating a positive experience for candidates, as well as providing top-notch support to hiring managers and the HR team.
• Problem-Solving Skills: Ability to handle scheduling conflicts, candidate concerns, or other challenges quickly and professionally.
• Confidentiality: Understanding the importance of confidentiality when handling sensitive information related to candidates, salaries, and hiring decisions.
• Tech-Savvy: Comfortable using various tools and systems such as applicant tracking systems (ATS), HR software, email, and communication platforms. Knowledge of LinkedIn Recruiter, Google Suite, or other recruitment tools is a plus.
• Adaptability and Flexibility: Ability to adapt to changing priorities and requirements, especially during high-volume hiring periods or when faced with unexpected challenges.
• Team Player: Collaborative mindset to work effectively with recruiters, hiring managers, and HR personnel to achieve hiring goals.