Program Coordinator

Roles and responsibilities

• Oversee and coordinate the execution of EEC programs and organize related events, ensuring smooth operation and alignment with the center’s objectives.
• Work closely with EEC program delivery suppliers to ensure efficient logistics support for both programs and events.
• Collaborate with stakeholders to plan program content, schedule, and logistics, ensuring alignment with EEC and the overall HBKU’s strategic vision and goals.
• Oversee the implementation and deployment of programs, ensuring all logistical, administrative, and content-related aspects are executed effectively.
• Evaluate program effectiveness and gather feedback by conducting lesson-learned sessions to make data-driven recommendations for future program enhancements and innovations.
• Support the programs development manager with managing the end-to-end organization of programs, including curriculum development, session planning, and resource allocation.
• Monitor and track expenses against the allocated budget, providing timely reports to management as needed.
• Prepare and support EEC management with all necessary financial and non-financial reports required for program execution.
• Provide continuous administrative support to facilitate the delivery of EEC programs.
• Handle registration processes, intranet accounts, hotel reservations, and flight bookings for both participants and suppliers.
• Facilitate interactions with participants and faculty before, during, and after events or programs.
• Coordinate communications with EEC clients and stakeholders, including governmental, non-governmental, and private sector entities in Qatar and the region.
• Support the Programs Development Manager with the design and development of executive education programs, ensuring content and format meet the needs of the target audience and align with EEC objectives.
• Other reasonable tasks as assigned by the supervisor.

Desired candidate profile

• Bachelor’s degree in a relevant field.
• 2-5 years of full-time work experience in program coordination/administration in the education or training field.
• Excellent presentation and organizational skills with attention to detail and client services.
• A good team player with a high ability to work under pressure.
• Fluent in Arabic, English verbal, and written skills.
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
• Proficiency in MS Office applications.
• Prepare and support EEC management with all necessary financial and non-financial reports required for program execution.
• Provide continuous administrative support to facilitate the delivery of EEC programs.
• Handle registration processes, intranet accounts, hotel reservations, and flight bookings for both participants and suppliers.
• Facilitate interactions with participants and faculty before, during, and after events or programs.
• Coordinate communications with EEC clients and stakeholders, including governmental, non-governmental, and private sector entities in Qatar and the region.