Safety Coordinator

Roles and responsibilities

• Ensure the compliance of study protocols submitted to the HBKU-IBC involving biohazardous materials.
• Facilitate the review process of study protocols ensuring adherence to relevant regulatory requirements, institutional policies, and ethical guidelines.
• Receive, review, and track all new and continuing applications ensuring protocols are processed efficiently and following regulatory requirements.
• Respond to queries from Pis and provide guidance regarding the IBC submission process ensuring compliance with ethical standards for research involving biohazardous materials.
• Acquire and develop knowledge and capabilities in ethics and safety measures when handling biohazardous materials and assisting the IBC members in resolving submission-related issues.
• Manage the IBC Cayuse submission system, create new user accounts, and troubleshoot issues with the system.
• Organize IBC meetings, prepare meeting agendas and minutes, and distribute review materials to committee members on time as well as serve as a facilitator during IBC meetings.
• Submit IBC decisions, draft approval letters and exemption certificates, communicate the approvals to Pts and facilitate any required revisions or clarifications to research protocols.
• Maintain accurate and up-to-date records of IBC activities, submission data, decisions, and other correspondence.
• Liaise between Pis, the IBC Committee members, administrative staff, and other stakeholders communicating IBC policies, procedures, and decisions effectively and on time.
• Maintain and update the IBC member information including rosters, CVs, and certificates.
• Prepare reports on IBC activities, submission status, and other relevant metrics.
• Monitor the compliance of all activities within the IBC office to ensure compliance with regulatory requirements.
• Assist in developing, recommending, and implementing policies and procedures to enhance the efficiency of committee operations and office functions.
• Conduct periodic audits of IBC files to ensure completeness and compliance with regulatory standards.
• Other reasonable tasks as assigned by the supervisor.

Desired candidate profile

• Bachelor’s degree in a relevant field & 2-5 years of relevant full-time work experience in research administration, biosafety, regulatory compliance, or a related field, preferably in an academic setting.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Attention to detail and a commitment to accuracy in document review.
• Ability to work independently and collaboratively in a fast-paced environment with diverse stakeholders.
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
• Proficiency in MS Office applications.