Events Marketing Coordinator ZR591JOB
Events Marketing Coordinator ZR591JOB
Posted on :
14-11-2024
Employer Active
1 Vacancy
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Jobs by Experience
1-3years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
14-11-2024
Job Description
Job Overview:
We are seeking a highly organized and dynamic Events & Marketing Coordinator to join our team. This role combines strategic event planning stakeholder engagement and postevent analysis ensuring seamless execution of both virtual and inperson events. The ideal candidate will possess strong project management skills creativity in promotional strategies and the ability to coordinate multiple stakeholders vendors and teams to achieve successful event outcomes.
We are seeking a highly organized and dynamic Events & Marketing Coordinator to join our team. This role combines strategic event planning stakeholder engagement and postevent analysis ensuring seamless execution of both virtual and inperson events. The ideal candidate will possess strong project management skills creativity in promotional strategies and the ability to coordinate multiple stakeholders vendors and teams to achieve successful event outcomes.
Job Description:
Strategic Event Planning and Stakeholder Engagement
- Event Research and Vendor Management Conduct thorough research on event venues suppliers and service providers obtaining quotes and recommending the best options for management approval.
- Stakeholder Communication Facilitate communication with key event stakeholders collect essential feedback and support the team s strategic decisionmaking.
- Vendor and Venue Management Conduct thorough research on event venues and suppliers obtaining quotes and recommending the best options for management approval.
- Promotional Strategy Development Research and plan promotional tactics for event booths including prizes merchandise and innovative booth setups to drive foot traffic and enhance visitor engagement.
- Marketing Collaterals Preparation Oversee the creation and delivery of all eventrelated marketing materials coordinating with external printers and other vendors.
- PreEvent Networking Research and conduct LinkedIn outreach on other exhibitors event sponsors speakers and attendees to prepare for strategic interactions on the ground facilitating effective networking and sales opportunities for directors and delegates.
Event Execution and Promotion
- Director and Speaker Arrangements Coordinate logistics for directors participating as speakers or presenters ensuring all requirements are met.
- Creative Asset Coordination Coordinate with the inhouse team for the development of marketing assets such as but not limited to flyers landing pages banners media wall Zoho Bookings and Zoho Forms.
- PreEvent Marketing Promotions Coordinate with the inhouse team to ensure active promotion on social media platforms including realtime posts from directors and event delegates during the event.
- Promotional Staff Coordination Book and manage external promotional staff ensuring they are fully briefed and their delegate primers are updated for effective sales pitching during the event.
- Photographer/Videographer Coordination Arrange for onsite photography and filming oversee the uploading of assets to the cloud and ensure the handover of these assets to the inhouse creative team for postproduction.
- Coordination with Couriers Ensure all materials are shipped and received on time by coordinating logistics with courier services.
- OnSite Logistics Management Ensure all event logistics are handled efficiently on the day of the event from setup to teardown including the management of promotional materials and technology setups.
- Crisis Handling Support Assist in managing crises during events by executing parts of contingency plans and addressing immediate logistical issues.
PostEvent Analysis and Documentation
- Attendee and Lead Management Manage the collection of the event attendee database and secure official event photos and videos from event organizers.
- CRM Lead Integration and Management Ensure all leads generated from the event are promptly and accurately entered into our CRM system facilitating effective followup and integration into our marketing strategies.
- Budget Management Track all eventrelated expenses against the budget to ensure financial accountability.
- Performance Analysis Compile data postevent to analyze the overall impact generate reports on effectiveness and ROI and provide insights for future strategic adjustments.
- Documentation and Continuous Improvement Maintain and update the Events Playbook with new procedures and insights enhancing future event planning and execution.
Requirements
- Proven Event Management Experience At least 35 years of experience in event coordination or management preferably with a focus on international events demonstrating a track record of successful event planning execution and postevent analysis.
- Strong Vendor Negotiation Skills Demonstrated ability to effectively negotiate with vendors and service providers to secure favorable terms and ensure event success within budget constraints.
- Strategic Marketing Acumen Experience in developing and implementing event marketing strategies that enhance engagement increase attendee satisfaction and drive measurable outcomes.
- Excellent Organizational and Leadership Abilities Exceptional organizational skills with the capability to manage multiple projects simultaneously under tight deadlines. Leadership qualities that inspire collaboration without direct supervision.
- Advanced Communication Skills Excellent verbal and written communication skills with the ability to clearly convey information and effectively coordinate with team members stakeholders and vendors across diverse geographies.
- TechSavvy Comfortable using modern marketing tools and CRM systems such as Zoho CRM to manage events track performance and analyze data. Familiarity with digital marketing tools and platforms that support event promotion and engagement.
- Adaptability and ProblemSolving Skills Able to adapt to changing circumstances and solve problems creatively. Capable of handling crisis situations with composure and strategic foresight.
Benefits
Permanent Workfromhome setup
Companyprovided equipment
Secondary WiFi Modem
21 Leave Credits
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Grab Voucher every month
Birthday Gift
Loyalty Gift
Christmas Gift
WorkLife Balance
Active employee engagements physically such as Christmas Party & Team Building and virtual events such as townhall with prizes.
Employment Type
Full Time
Key Skills
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