Assistant Office Manager
Assistant Office Manager
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Job Description
Job Title: Personal Assistant / Office Manager
Location: Warsaw Poland
Job Type: Fulltime office based in Warsaw.
Reports To: CEO / Business Owner
My client a premium coffee brand with over 15 years of experience in highquality espresso and vending solutions is expanding their franchise network in Poland and is seeking a CEO Assistant in Warsaw to work closely with the founders. As they set up our new office theyre looking for a proactive and organised individual to join the small team.
Role Summary
As the Personal Assistant / Office Manager you will be instrumental in ensuring the office runs smoothly. This is an ideal role for a recent graduate looking to gain handson experience in business administration and HR within a small but fastgrowing company. Youll assist in a wide range of tasks from administrative support and office management to basic HR processes involved in setting up a new business.
Key Responsibilities
- Business Administration:
- Manage daytoday office tasks including filing scheduling and coordinating meetings.
- Support document management including contracts invoices and business records.
- Assist with budget tracking expenses and reporting.
- Office Setup and Management:
- Oversee the setup of our new Warsaw office including coordinating with vendors and suppliers.
- Ensure a wellorganized and welcoming office environment for both clients and staff.
- HR Support:
- Help establish basic HR processes such as onboarding and payroll setup.
- Maintain employee records and support the implementation of office policies.
- Personal Assistance to the CEO:
- Provide administrative support to the CEO managing their calendar travel arrangements and correspondence as needed.
- Assist in organizing any client or team events and act as the main point of contact for internal and external communications.
- Translating important documents from Polish to English.
Requirements
- Bachelors degree in Business Administration HR or a related field (recent graduates are welcome to apply).
- Strong organizational skills with the ability to manage multiple tasks.
- Proficiency in Microsoft Office Suite (Word Excel Outlook) and familiarity with office management software.
- Essential min. C1 in Polish and min. B2 English a high school diploma or higher or other certification at this language level is needed if either language is not your first language.
- Desirable knowledge of Ukrainian or Russian.
- A proactive problemsolving attitude and an eagerness to take on new challenges.
What We Offer
- Opportunity to grow with a new and dynamic company.
- Flexible work environment with a welcoming and collaborative team.
- Salary 6500 PLN UoP Gross Monthly with room for development as the company expands.
- Professional development opportunities including exposure to various aspects of business management in a small enterprise.
Employment Type
Full Time
