Assistant Manager Procurement

Reports to:

Procurement Manager

Job Code:

Date:

Department:

Procurement

Exemption Status:

Exempt

BASIC PURPOSE:

The Procurement AM is responsible for the timely and costeffective strategic sourcing of complex goods and services for IT Marketing and HR spend categories in accordance with corporate policies and procedures. This position works closely with the business units regarding the application and integration of Procurement’s strategic sourcing process to meet the needs of internal customer requirements. This individual will be responsible for managing assigned categories suppliers and purchases to meet customer needs.

Utilizing a structured sourcing process the Procurement AM will handle high dollar category sourcing category management and contract negotiations and will work with a broad base of customers that could include: Procurement Marketing HR Business Development Finance A/P Product Legal IT Shared Services or other personnel involved in the implementation of business strategies where sourcing plays a role.

ESSENTIAL FUNCTIONS:

• Direct and execute strategic sourcing strategies best practices and initiatives that support improvements in supplier quality total cost effectiveness enhanced service levels improved coordination delivery pricing leadtimes payment risk compliance and other areas as identified.
• Execute category sourcing strategies including development and execution of RFI’s and RFP’s documents bid events through correspondence to suppliers; develops selection criteria and drives the selection of suppliers in collaboration with a crossfunctional teams; conducts supplier negotiations and ongoing supplier management.
• Actively seek ways to streamline business processes; researches and provides information on industry category trends and best practices. Provide procurement input to maximize procurement leverage optimize project design and minimize project durations and cost.
• Develop negotiation strategies gain alignment from stakeholders lead crossfunctional categorybased negotiation teams and implementing appropriate supplier risk analysis. Directly negotiate with suppliers that require a detailed strategic plan and have a direct correlation with company’s operational needs and goals.
• Use current spend information/data and business knowledge to identify sourcing projects for individual subcategories and developing an overall cost reduction plan. Demonstrates a comprehensive understanding of business requirements and category ownership by creating and defending category strategies and decisions with sound analytics.
• Develop supplier scorecard to measure supplier performance against agreed upon key performance indicators; tracks compliance and supports formal management reporting to director and other members of senior management. Benchmark track and analyze annual performance metrics and sourcing trends against budget on a monthly basis to demonstrate continuous improvement and progress against strategic objectives. Implement supplier management programs with key suppliers including metrics performance goals and improvement initiatives.
• Monitor supplier performance to ensure that delivery dates and technical or contractual requirements are met. Participate in strategic meetings with suppliers and business leaders to ensure execution of defined strategies. Acts as the internal point of contact for supplier management and SOX complaint resolution; conducts regular supplier meetings and implements improvement strategies with suppliers. Creates nurtures and enhances supplier relationships.
• Manage category performance by adhering to internal Savings goals and reviewing financial models for commodity type items. Work with Finance team to establish and monitor Forecast and Budget.
• Drive consolidation of spend and seek out synergies across Business Units where applicable by forming and leading crossfunctional strategic sourcing teams to develop and implement category/commodity strategies and to drive cost from individual spend subcategories.

POSITION SCOPE:

• Strong organizational and management skills
• Strong interpersonal and supervisory skills
• Experience in matrix management organization desirable
• Strong presentation skills
• Excellent verbal and written communication skills
• Proficient in MS Office and MS SharePoint

REPORTING RELATIONSHIPS:

• Reports to Procurement Manager
• Supervises a subset of direct reports

QUALIFICATIONS:

• Bachelor’s degree in Business Marketing Supply Chain Management or related discipline.
• 5 years of procurement strategic sourcing and/or purchasing experience
• 5 years’ experience sourcing and/or managing HR Marketing and IT spend categories; previous consulting experience a plus
• Experience in supplier negotiations and developing/executing sourcing strategies
• Experience collaborating with internal and external resources to develop strategies that meet department goals within budget and established timelines
• Familiar with Coupa and Oracle software
• Intermediate level skill in Microsoft Excel
• Intermediate level skill in Microsoft PowerPoint
• Intermediate level skill in Microsoft Word

CRITICAL COMPETENCIES FOR SUCCESS:

• Business Acumen: Indepth knowledge of the business industry external marketplace and the ability to conceptually pull together patterns or connections that are not clearly related; ability to apply insight across a wide range of tactical to strategic issues in order to consistently identify and select the best course of action.

• Building People Capability: Commitment to ensuring that the right people are in the right roles and that individual’s feel empowered and supported to reach their potential; provides coaching to foster the learning of their team members and likewise plays an active role in acquiring developing and retaining talent for the larger organization.

• Strategic Agility: Eagerness and ability to learn quickly and leverage a flexible mindset in response to shifting dynamics adversity and/or change; continually pushes oneself their teams and their businesses to learn to generate new ideas and (at times) to take needed risks to position the company favorably in the marketplace.

• Disciplined Execution: Orientation towards a processfocused decisive course of action that will ensure client/customer needs are met with a high standard of excellence urgency and predictability; focused on the task at hand in the face of ambiguity and applies past experiences and expertise to consistently pull through results.

• Organizational Collaboration: Ability to partner across organizational lines and work cooperatively within and outside one’s own team in order to best serve client needs and exceed the expectations of end customers and clients; actively supports key decisions and promote a spirit of teamwork to demonstrate the commitment to the company.