Document Controller
Document Controller
Posted on :
13-11-2024
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1 Vacancy
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Job Description
Under the supervision of the Director of Project Services the Document Controller performs various works to ensure integrated document management (IDM) preservation protection dissemination and research of information in accordance with policies procedures laws and standards governing document management mainly for engineering documentation. The Document Controller may also be called upon to carry out similar tasks within the framework of other major projects of the company.
Requirements
The responsibilities of the Document Controller include:
- Performance of various activities necessary for integrated document management (classification filing indexing assembly entry traceability registration digitization quality control transfer archiving destruction etc.) mainly for documentation (digital and paper) of the project;
- Ensuring the maintenance and application of the system of classification inventory indexing and conservation of data according to the procedures policies and laws in force and participates in its improvement;
- Analyzing in collaboration with the document management and access to information advisor documents containing complex and unusual problems and participates in the development of solution elements;
- Assisting employees in using the document management tools made available to them and in applying preestablished standards and procedures
- Carrying out research identification and coding in order to respond to requests;
- Maintaining uptodate knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
- Preparing assembling and scanning documents as needed;
- Generating transmissions and reception of documentation to internal and external parties
In collaboration with the document management team the Document Controller may also:
- Carry out various followups to ensure the application and compliance with the deadlines required by the laws in force in particular the Archives Act the Act respecting access to documents held by public bodies and the protection of personal information etc.;
- Plan and coordinate the disposal and transfer of documents according to the current retention schedule;
- Perform all other related tasks at the request of his immediate superior.
Requirements
- University degree in Archiving Document Management or Digital Information Management;
- 35 years of experience in document management or in the field of archives;
- Relevant experience in construction is considered an asset
- Relevant experience in managing engineering project documents is considered an asset;
- Good knowledge of laws and standards governing archives;
- Excellent command of Microsoft Office Suite and applicable software;
- Knowledge of BIM 360 software is an asset;
- General knowledge of engineering and project management documents.
- Ability to obtain a security clearance
Skills and Attitudes Required / Competencies
- Strong organizational skills with the ability to multitask;
- Analytical mind;
- Autonomy and attention to detail;
- Demonstrates initiative rigor and integrity;
- Ability to act quickly and efficiently
- Discretion and Professionalism;
- Excellent communication skills;
- Responsible and honest;
- Structured and methodical;
- Teamwork.
Benefits
Benefits
- Competitive salary;
- 4 weeks of annual vacation;
- Flexible group insurance program upon entry;
- Group RRSP with employer contribution to a Deferred ProfitSharing Plan (DPSP);
- 24hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse innovative and stimulating environment;
- A company built on values of respect integrity and a job well done;
- Firm recognized as one of Canada s Best Managed Companies.
EXIGENCES tre titulaire d un baccalaur at en g nie civil ou de la construction et/ou combinaison d exp rience & de formation quivalente; tre membre de l Ordre des ing nieurs du Qu bec; poss der un minimum de 15 ans d exp rience pertinente; d tenir de fortes aptitudes en communication; poss der une exp rience pertinente en r alisation de projet d envergure de plus de 30 millions; le bilinguisme (un atout important); certification PMP ou PA LEED (un atout). PROFIL RECHERCH fortes aptitudes en gestion, n gociation, communication et r solution de probl mes; savoir faire preuve d initiative et de leadership; avoir de l Int r t et la capacit encadrer et coacher les autres; capacit g rer plus d un projet la fois; sens des priorit s; ma trise des logiciels MS Office et MS Project; aimer le travail d quipe; poss der un bon sens de l organisation et une bonne m thode de travail; tre dot d un bon esprit d analyse, facilit d adaptation et ouverture d esprit; organis , structur et rigoureux.
Education
Administrateur
Employment Type
Full Time
Key Skills
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