Executive Assistant Asana Specialist
Executive Assistant Asana Specialist
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5years
USD USD 6 - 1000
1 Vacancy
Job Description
This is a remote position.
- Fulltime ; 40 hours per week
- Mondays to Fridays
- Work hours: Flexible within 7:00 AM to 6:00 PM Nasau New Providence Bahamas Eastern Time (7:00 PM 6:00 AM Manila Time) ; 8 hours per day
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to three dynamic partners who manage businesses in the fields of hospitality and marketing fashion and real estate. The ideal candidate will be adept at managing diverse tasks ensuring smooth daily operations and facilitating effective communication across the three areas of focus.
Key Responsibilities:
Administrative Support: Provide highlevel administrative support to the three partners including managing calendars scheduling virtual meetings and coordinating travel arrangements.
Communication Management: Handle all forms of communication including emails phone calls and correspondence ensuring timely and professional responses.
Meeting Coordination: Organize and prepare materials for virtual meetings and follow up on action items to ensure completion.
Document Preparation: Draft edit and format reports presentations and other documents as needed.
Project Assistance: Assist with various projects across hospitality marketing fashion and real estate ensuring deadlines are met and deliverables are achieved.
Event Planning: Coordinate and assist in the planning and execution of virtual and inperson events including logistics and vendor correspondence.
Office Management: Setup and Maintain digital office tools handle administrative tasks and ensure the remote office environment is organized and efficient.
Confidentiality:Handle sensitive information with the utmost discretion and confidentiality.
- Liaison Role: Act as a liaison between the partners and their clients stakeholders and other employees fostering strong professional relationships.
Requirements
Qualifications:
Skills:
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office 365 (Word Excel PowerPoint Outlook) and other relevant software.
Familiarity with virtual collaboration tools (e.g. Zoom Slack Microsoft Teams).
Experience with calendar management software (e.g. Calendly Google Calendar Microsoft Outlook)
Proficiency in using CRM systems (e.g. Salesforce HubSpot) is a plus
Ability to work independently and prioritize tasks effectively.
High level of professionalism and discretion.
Strong interpersonal skills with the ability to interact effectively with diverse groups of people.
Preferred Qualifications:
Experience in hospitality marketing fashion or real estate industries.
Familiarity with project management tools and software (e.g. Asana Trello) is a plus
Ability to adapt to changing priorities and work in a fastpaced remote environment.
Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role, supporting multiple executives or partners. - Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and other relevant software. - Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams). - Experience with calendar management software (e.g., Calendly, Google Calendar, Microsoft Outlook) - Proficiency in using CRM systems (e.g., Salesforce, HubSpot) is a plus - Experience in hospitality, marketing, fashion, or real estate industries. - Familiarity with project management tools and software (e.g., Asana, Trello) is a plus
Education
Bachelor s degree in Business Administration, Communications, or a related field is preferred.
Employment Type
Full Time
