Purchaser

Roles and responsibilities

Perform procurement of different items including, Capital Equipment, Spares, MRO and Contracting of Services to support the QFAB business activities in accordance with Company's policies, procedures and ethical standards to ensure that all procured goods & services are from reliable & approved vendors at most competitive price within budget complying with the technical, quality, safety and delivery requirements.

Tasks and Responsibilities

1. Responsible for procurement of materials & services within company code of business conduct and procurement procedures.
2. Review requisitions and coordinate with end users and other disciplines to ensure materials & services required are in line with the requirement.
3. Estimate values according to knowledge of market price and price history information.
4. Issue of RFQ and confer with vendors to obtain product and service information such as price, availability, and delivery schedule in accordance with company procurement procedures.
5. Review bid proposals, administer commercial bid evaluation and technical clarifications closeout, negotiate shortlisted vendors within budgetary limitations and scope of work, vendor selection, recommendation of award (ROA) / Buyer Notes, issue of PO and obtain PO acknowledgement in accordance with company procurement procedures.
6. Maintain purchase order files in line with the procedures / work instructions.
7. Prepare tender committee reports in line with the procurement procedures when the budget thresholds are exceeded.
8. Ensure audit trail for procurement documents.
9. Maintain confidentiality of procurement data in compliance with QFAB guidelines.
10. Liaise with Vendors to expedite delivery of materials and services within the promised delivery date and initiate appropriate actions on PO with disputes and / or pending clarifications,
11. Participate in the process of Goods Received Notes or Milestone Completion Certificates for the goods and services and ensure MCC is documented in accordance with company procedures.
12. Reconcile discrepancy between PO and Vendor's invoice to ensure payments are done on timely basis.
13. Identify high value spent materials and services for further recommendation to set up Master Agreements and its process.

14. Develop reliable suppliers worldwide and maintain a vendor database for various commodities.

15. Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interfacing with their management personnel.

16. Demonstrate excellent communication skills while interacting with suppliers and colleagues.

17. Facilitate 'Supplier Registration Process' to register the potential vendors in SAP.

18. Facilitate periodic Supplier evaluation process as per the procedure.

19. Facilitate timely Purchase Order Close Out.

20. Actively involved in tendering & long-term supply agreement set up process.

21. Review usage of long-term rental & supply agreement to recommend the budget consumption and/or alternative vendor arrangements.

Desired candidate profile

• • Experience working with a range of suppliers, negotiating contracts, and handling procurement processes.
  • Experience in managing procurement systems (ERP software, SAP, Oracle, etc.) is highly desirable.
• Industry Knowledge:
  • Experience in the specific industry in which the company operates (e.g., manufacturing, retail, construction, healthcare) may be required to understand specialized purchasing needs.

3. Key Skills

• Negotiation and Communication:

  • Strong negotiation skills to secure the best prices, terms, and conditions with suppliers.
  • Effective communication skills to coordinate with internal departments, suppliers, and external stakeholders.

• Analytical Skills:

  • Ability to analyze market trends, vendor performance, and price structures to make informed purchasing decisions.
  • Proficiency in data analysis and reporting (e.g., cost-saving analysis, inventory forecasting).

• Vendor Relationship Management:

  • Strong interpersonal skills to build and maintain relationships with suppliers.
  • Ability to manage multiple vendor relationships, ensuring timely deliveries and resolution of any issues.

• Attention to Detail:

  • High attention to detail to ensure purchase orders, contracts, and invoices are accurate and compliant with company policies.

• Time Management:

  • Excellent organizational skills to handle multiple tasks, manage deadlines, and prioritize responsibilities.

• Problem-Solving:

  • Ability to handle procurement-related challenges, such as supply chain disruptions, price fluctuations, and delivery delays.