Executive Assistant to the CEO
Executive Assistant to the CEO
Posted on :
06-11-2024
Employer Active
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
The Executive Assistant will support the Managing Director of a financial institution by handling ITsavvy administrative tasks focusing on advanced Excel and PowerPoint work. Responsibilities include streamlining communication information and support systems for the MD s office coordinating committee meetings and managing CEO communications.
Skills :
Administrative & Analytics Support Roles:
- Provide comprehensive support to the CEO including calendar and email prioritisation.
- Prepare reports and presentations to communicate the insights and findings from the data to stakeholders which can influence policy and decisionmaking processes.
- Ensure the CEO s office operates with an efficient filing and data management system.
- Oversee tasks assigned by the Managing Director
- Arrange and coordinate travel logistics for the CEO and other team members.
- Prepare presentations write reports analyse data and other information which would be required from time to time.
- Assist the senior management in managing and coordinating special projects initiatives or events working closely with other team members and departments.
- Use discretion confidentiality and good judgment to handle CLevel matters.
- Complete adhoc projects as assigned such as personal events and/or family needs.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities following up appropriately
Committee & Meeting Coordination:
- Organize and document monthly Management Committee meetings including agenda setting and action tracking.
- Distribute minutes and follow up on assigned tasks.
- Coordinate internal communication and drive the PowerPoint presentation preparation for key meetings.
Human Capital Support
- Work with HC to take notes during disciplinary hearings
Board Support and Liaison
- Act as the administrative point of contact between the CEO and the board of directors.
- Coordinate Board meeting related arrangements
- Maintain strict confidentiality and discretion in all interactions with board members.
- Liaise with the company secretary to ensure compliance with board regulations and timely distribution of materials in electronic or print format prior to meeting
Qualifications
- Proficient in Microsoft Excel with advanced capabilities for data analysis reporting and creating impactful presentations.
- Exceptional organizational skills with the ability to manage multiple tasks prioritize effectively and maintain keen attention to detail.
- Strong interpersonal skills with the ability to build and maintain relationships with stakeholders including staff board members partners and donors.
- Excellent written and verbal communication skills.
- Proactive problemsolving abilities and sound decisionmaking skills.
- High emotional maturity and professionalism.
- Resourceful team player capable of working independently and effectively.
- Ability to handle confidential information with discretion and adapt to competing demands ensuring highquality service and responsiveness.
- Demonstrated ability to meet performance goals and manage deadlines in a fastpaced environment.
- Forwardthinking and solutionoriented mindset.
Employment Type
Full Time
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
