Interface Manager

Roles and responsibilities

• Lead in planning, coordinating and controlling the execution of the project in accordance with Client requirements and objectives, within time and cost constrain and in observance of HSE and Quality procedures and practice
• Project Manage in coordinating specific technical and management topics (i.e. project internal and external interface management, contractual document issue and review, project activities planning, data analysis and reporting preparation, subcontractor and supplier management, Project Record Books preparation, Spare Parts management, certifications collection, supplier payments, etc.)

Job Responsibilities:

• Manage reporting to the PM for specific activities of the project services as case by case defined by the PM (it can be an activity related to a main subcontract or vendor or interfaces internal or external)
• Assist the Project Manager during project activity planning, e.g. in the preparation of the Project Execution Plan (PEP) and other project procedures and plans
• Assist in the definition of the resource allocation and in the assessment of the man-hours required in order to prepare/update the Project Mobilization Plan (PMP)
• Coordinate specific topics (internal or external), related, but not only, to project management, engineering, procurement, construction, commissioning
• Prepare the Project External Interfaces Management Procedure and identify, categorize and manage the Project External Interfaces
• Prepare the Project Risk Management Plan, manage the risk assessment and risk response activities issuing and quarterly updating the Project Risk Register
• Prepare the Project Spare Parts Procedure and supervise and coordinate the procurement and management process for the Project Two Years Spare PartsTakes lead in preparing its personnel through extensive training. Timely report any gaps that need to be bridged.

Desired candidate profile

• Project Management: Ability to manage the scope, schedule, and deliverables related to interfaces, while keeping all stakeholders aligned.
• Communication and Coordination: Strong interpersonal and communication skills to facilitate collaboration across teams, departments, and external partners.
• Technical Knowledge: Understanding of the technologies involved in the interfaces (e.g., software systems, hardware, protocols, databases, APIs).
• Problem Solving: Ability to troubleshoot complex interface issues, identify root causes, and resolve them quickly and efficiently.
• Documentation and Reporting: Skills in creating clear, detailed technical documentation, such as interface specifications, process flows, and test cases.
• Testing and Quality Control: Knowledge of testing methods and tools to ensure interfaces function as expected and meet performance criteria.
• Risk Management: Ability to identify risks related to interfaces (e.g., delays, compatibility issues) and develop mitigation strategies.

Tools & Technologies:

• Project Management Software: Tools like Jira, Asana, or Microsoft Project for tracking project timelines, milestones, and interface-related tasks.
• Communication Tools: Platforms such as Slack, Microsoft Teams, or Zoom for facilitating cross-team communication.
• Document Management Systems: Tools like Confluence, SharePoint, or Google Docs for creating and managing interface documentation.
• Interface Testing Tools: Tools such as Postman (for API testing), Wireshark (for network protocols), or specific testing suites for system integration.
• Configuration Management Tools: Tools like Git, Subversion, or Jenkins for managing code or system versions involved in interface development.