Procurement Lead

Roles and responsibilities

• Lead and coordinate all the activities necessary to purchase goods and/or services/subcontracts carried out by buyers
• Issue purchase orders/subcontracts within the assignment power of attorney, if any, or coordinate the process and related workflow up to the Purchase Order signature by the deputed person
• Report to the Procurement function about the activities of the assigned team of buyers

• Sourcing & Supplier Management:

  • Proven experience in strategic sourcing and managing key suppliers across various categories (e.g., raw materials, equipment, services).
  • Ability to negotiate contracts and build strong, mutually beneficial relationships with suppliers.
  • Experience with supplier performance management, including establishing KPIs and conducting performance reviews.

• Procurement Strategy Development:

  • Ability to develop and execute comprehensive procurement strategies to meet the organization’s needs while optimizing costs.
  • Knowledge of market trends and ability to anticipate industry shifts and their potential impact on procurement.

• Cost Management and Budgeting:

  • Strong skills in cost analysis, identifying cost-saving opportunities, and ensuring procurement activities remain within budget.
  • Ability to develop cost-effective strategies while ensuring quality, delivery timelines, and compliance with regulations.

• Contract Management:

  • Experience with contract negotiation, drafting, and administration. Ensure all contracts comply with internal policies and legal requirements.
  • Ability to mitigate risks through the development of contract clauses that protect the company’s interests.

• Inventory & Supply Chain Optimization:

  • Familiarity with inventory management and demand forecasting to optimize procurement cycles.
  • Proficiency in implementing just-in-time (JIT) or lean inventory management techniques to minimize stock-outs and reduce excess inventory.

Job Tasks:

• Assign purchasing request to a specified buyer to start up the procurement process
• Define/approve the bidder list taking into account project and operating requirements, market knowledge and other possible internal needs
• App rove the Request for Quotations prepared by buyers
• Check and/or approve the commercial/economic tabulation to compare different proposals prepared by buyers
• Supervise the commercial/economic negotiation
• Check and/or approve the purchase order/subcontract prepared by buyers
• Support and coordinate the buyers in performing day by day activities
• Promote the market knowledge/scouting
• Take care about buyers training and professional knowledge
• Ensure confidentiality obligation about technical/commercial/economical info received through the vendor proposals and about any info related to the tenders managed
• Manage claims and transactions
• Check the technical documentation received with the Purchase Requisition and Technical evaluation
• Support the Buyer during feedback activities

Desired candidate profile

• Industry Experience: Experience in industries such as manufacturing, construction, oil and gas, pharmaceuticals, or technology is preferred. This will depend on the specific needs of the organization.
• Experience working with large-scale procurement projects (e.g., capital equipment procurement, large-scale materials sourcing).

Soft Skills:

• Negotiation Skills: Excellent negotiation skills to secure the best deals and build long-term relationships with suppliers.
• Problem-Solving & Decision-Making: Strong analytical and decision-making capabilities to handle procurement challenges, unforeseen delays, or price fluctuations.
• Communication Skills: Excellent verbal and written communication skills to effectively convey procurement strategies, contract terms, and deliverables to internal and external stakeholders.
• Adaptability and Agility: Ability to quickly respond to changes in market conditions, project timelines, and evolving business needs.

Desired Certifications & Training:

• CIPS (Chartered Institute of Procurement & Supply) certifications such as MCIPS (Member of CIPS) or FCIPS (Fellow of CIPS).
• ISM CPSM (Certified Professional in Supply Management) or CPSD (Certified Professional in Supplier Diversity).
• Project Management Certifications (e.g., PMP) to understand how procurement fits into larger project timelines and requirements.
• Six Sigma or Lean Certification to improve procurement processes and enhance supply chain efficiency.