Procurement Coordinator

Roles and responsibilities

▪ Carry out all the activities necessary to purchase goods and/or services/subcontracts, in compliance with given cost/time/quality requirements and with Corporate/Company policies and standards and work instructions

Tasks

▪ Issue to vendors the Request for Quotation based on given purchasing request

▪ Support the vendors during the preparation of the technical/commercial proposals with obligation of confidentiality about the related bid info

▪ Prep are the commercial/economic bid tabulation to compare different proposals and suggest actions to be taken in order to improve bid result and/or select the vendor

▪ Lead the commercial/economic negotiation

▪ Prepare the purchase or der/subcontract based on standard General Purchase Terms and Conditions and Project Special Purchase Conditions, if any, and managing possible deviations

▪ Close out the bid process receiving purchase/subcontract confirmation by selected vendor and informing the unsucessful vendors about negative result of their bid

▪ Follow up and negotiate, if necessary, purchase order/subcontract revisions

▪ Perform the assigned activities in compliance with procedures and provided systems and tools

▪ Check and comment the technical documentation received with the Purchase Requisition and Technical Evaluation

▪ Manage contractual documentation (Archive) before the issue to centralized archive

Desired candidate profile

• Vendor Management: Experience in managing supplier relationships and coordinating procurement activities.

Technical Skills

• Procurement Software Proficiency: Proficient in procurement and supply chain management software (e.g., SAP, Oracle, Ariba) and Microsoft Office Suite.
• Market Research: Ability to conduct market research and analysis to identify potential suppliers and assess pricing trends.

Communication Skills

• Interpersonal Skills: Excellent communication and negotiation skills for interacting with suppliers, stakeholders, and internal teams.
• Documentation: Strong skills in preparing and maintaining procurement documentation, including contracts and purchase orders.

Analytical Skills

• Cost Analysis: Ability to analyze procurement data, identify cost-saving opportunities, and evaluate supplier performance.
• Problem-Solving: Strong analytical skills to resolve procurement-related issues and streamline processes.

Personal Attributes

• Attention to Detail: Meticulous in reviewing contracts, specifications, and purchase orders to ensure accuracy and compliance.
• Proactive Attitude: Initiative in identifying potential suppliers and implementing process improvements.

Organizational Skills

• Time Management: Strong organizational skills with the ability to manage multiple procurement projects and timelines effectively.
• Prioritization: Ability to prioritize tasks based on urgency and importance to ensure timely procurement processes.

Additional Requirements

• Regulatory Knowledge: Familiarity with relevant regulations and compliance standards related to procurement and purchasing.
• Team Collaboration: Ability to work collaboratively in a team environment and contribute to a positive working atmosphere.