Project Coordinator

Roles and responsibilities

• Coordinate efficiently and efficaciously Expediters in order to reach project goals by means of cost effective and result oriented solutions according to Company network synergies, best practices and procedures
• Ensure availability of purchased goods and relevant necessary documentation at the established delivery point, in accordance with purchase order requirements/conditions, delivery time and project procedures
• Ensure timely update of Company Information Tools/Systems (either directly or by Expediters) with the most reliable and up-to-date information on supply progress (i.e. Engineering, Suborder Issuance, Material Availability, Manufacturing, Expected Delivery Date
  

Job Tasks

• Report in a prompt manner to the Project Material Manager and to the management of the Project criticalities related to the project supplies and any deviation with respect to the contractual delivery time
• Ensure the execution of expediting activities on Project purchased goods in connection and cooperation with the assigned expediters
• Ensure regular, permanent and dedicated communication with the assigned expediters in order to circulate the most updated information from the Vendors to the Project and vice versa
• Ensure the continuous monitoring of expected milestones achievements related to POs and provide relevant reporting
• Ensure continuous communication with all Project Post Order assigned resources to assure any possible optimization in the process flow (i.e. inspection, shipping activities)
• Support the Project Material Manager for the verification of all information included in the Material Status Report and activate all necessary post order resources to ensure prompt update of the Company System (i.e. SAP)
• Ensure the effective and methodical use of Systems, Applications and Tools adopted by Company and/or project (i.e. SAP, Data warehouse) for managing Post Order Management activities ▪ Ensure project feedbacks to relevant Functions in order to capitalize experiences

Desired candidate profile

• Project Involvement: Experience supporting multiple projects simultaneously and familiarity with project lifecycle management.

Technical Skills

• Project Management Software Proficiency: Proficient in project management tools (e.g., Microsoft Project, Trello, Asana, or Jira) and Microsoft Office Suite.
• Documentation Management: Strong skills in maintaining project documentation, including schedules, budgets, and status reports.

Communication Skills

• Interpersonal Skills: Excellent communication and interpersonal skills for effectively interacting with team members, clients, and stakeholders.
• Meeting Facilitation: Ability to organize and facilitate project meetings, providing clear agendas and minutes.

Organizational Skills

• Time Management: Strong organizational skills with the ability to prioritize tasks and manage deadlines effectively.
• Detail-Oriented: Attention to detail in monitoring project progress and identifying potential issues early.

Analytical Skills

• Problem-Solving: Strong analytical skills to assist in identifying project risks and developing mitigation strategies.
• Reporting: Ability to analyze project data and prepare reports for stakeholders to communicate progress and outcomes.

Personal Attributes

• Proactive Attitude: Initiative in seeking out solutions and improvements to project processes and workflows.
• Team Player: Ability to work collaboratively in a team environment, supporting project goals and fostering a positive team culture.

Additional Requirements

• Adaptability: Willingness to adapt to changing project requirements and work in a fast-paced environment.
• Basic Financial Acumen: Understanding of project budgeting and financial tracking can be a plus.