Receptionist Junior HR administrator
Receptionist Junior HR administrator
Posted on :
03-11-2024
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Job Description
Job Summary
We are looking for a motivated and organized individual to join our team as a Receptionist & Junior HR Administrator at our care company. This dualrole position is essential for ensuring a welcoming environment for visitors and residents families while providing crucial HR administrative support to our team. The ideal candidate will be compassionate detailoriented and eager to develop their skills in both customer service and HR.
Key Responsibilities
Reception Duties
- Front Desk Management: Greet visitors residents families and staff warmly managing all incoming calls emails and messages efficiently.
- Visitor Management: Log all visitors and contractors accurately ensuring compliance with health and safety regulations and infection control protocols.
- Resident & Family Support: Offer assistance to families and visitors providing updates on visitation protocols and regulatory requirements.
- Emergency Response: Act as the first point of contact in emergencies following safety protocols to ensure visitor and resident wellbeing.
HR Administrative Duties
- Administrative Support: Support the HR team with document preparation filing data entry and responding to HRrelated inquiries.
- Recruitment Support: Assist with posting job openings screening CVs and scheduling interviews helping to create a positive candidate experience.
- Onboarding: Coordinate new hire onboarding by preparing welcome packets collecting necessary documents and scheduling initial training.
- Employee Record Management: Maintain accurate employee records ensuring compliance with data protection laws such as GDPR.
- Policy and Compliance: Help implement company policies and procedures supporting audits and maintaining organized documentation.
- Payroll & Benefits: Assist with payroll data entry attendance tracking and benefits enrollment records addressing basic payroll questions.
General Office Support
- Training and Development: Coordinate training sessions track completion records and manage feedback surveys.
- Office Maintenance: Maintain a tidy and welcoming reception and office area restocking supplies and supporting company events as needed.
Skills and Qualifications
- Experience: Previous experience in a customer service or administrative role is desirable. This is an entry level position so anyone is welcome to apply.
- Interpersonal Skills: Friendly compassionate and professional demeanor with strong communication skills for interacting with families staff and candidates.
- Attention to Detail: Strong organizational abilities with accuracy in recordkeeping and compliancerelated tasks.
- Technical Skills: Proficiency in Microsoft Office Suite (Word Excel Outlook) andgoogle workspace. Familiarity with HR software is a plus.
- Confidentiality: Ability to handle sensitive information with discretion and comply with GDPR and other data protection standards.
- Time Management: Capable of prioritizing tasks efficiently and managing multiple responsibilities.
Benefits
- Competitive salary and benefits
- Opportunity for growth in HR and administration within a supportive environment
- Professional development and training to enhance skills
- A meaningful role contributing to the wellbeing of residents and their families
Employment Type
Full Time
Company Industry
Key Skills
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