Accounts Payable Supervisor

Roles and responsibilities

Supervise the Accounts Payable team and provide guidance and support as needed
Oversee the processing of invoices, expense reports, and other financial transactions
Ensure timely and accurate payments to vendors and employees
Review and approve invoices for payment
Conduct regular audits of accounts payable processes to identify areas for improvement
Develop, implement, and enforce policies and procedures related to accounts payable
Handle vendor inquiries, discrepancies, and disputes in a professional manner
Reconcile vendor statements to ensure all invoices are accounted for
Prepare month-end close reports related to accounts payable activities
Team Management: Supervising and leading the accounts payable team, providing training, guidance, and performance evaluations.

Invoice Processing: Overseeing the accurate and timely processing of invoices and payments, ensuring compliance with company policies.

Reconciliation: Managing monthly reconciliations of accounts payable and ensuring that discrepancies are resolved promptly.

Vendor Relations: Maintaining relationships with vendors, addressing inquiries, and resolving payment issues to ensure smooth operations.

Financial Reporting: Preparing reports on accounts payable activity, including aging reports and payment forecasts for management.

Policy Development: Developing and implementing accounts payable policies and procedures to improve efficiency and ensure compliance with internal controls.

Audit Support: Assisting with internal and external audits by providing necessary documentation and support related to accounts payable activities.

Desired candidate profile

Bachelor's degree in Accounting or Finance preferred
3+ years of experience in Accounts Payable or related field
1+ years of supervisory experience
Knowledge of accounting principles
Proficient in Microsoft Excel
Excellent communication skills
Strong attention to detail
Accounting Knowledge: Strong understanding of accounts payable principles, accounting practices, and financial regulations.

Supervisory Skills: Proven leadership and team management skills to effectively guide and motivate staff.

Attention to Detail: High attention to detail to ensure accuracy in financial transactions and reporting.

Communication Skills: Excellent verbal and written communication skills to interact effectively with vendors, team members, and management.

Problem-Solving Skills: Ability to identify issues and implement effective solutions related to accounts payable processes.

Experience:

Software Proficiency: Familiarity with accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel for reporting and analysis.

Personal Attributes:
Organizational Skills: Strong organizational skills to manage multiple tasks and priorities effectively.

Dependability: A reliable and trustworthy individual committed to maintaining confidentiality and integrity in financial matters.

Adaptability: Flexibility to adapt to changing business needs and evolving financial practices.