Receptionist

Roles and responsibilities

We seek a talented and dedicated Receptionist and HR Admin to join our team. As a Receptionist and HR Admin, you will play a vital role in supporting and improving our company's talent acquisition efforts.

Your responsibilities will involve providing essential administrative assistance to our recruiting team, including crafting job

descriptions and maintaining candidate databases. We value familiarity with various recruiting strategies, such as sourcing,

screening, and interviewing methods. Your contributions will help us ensure a seamless hiring process and attract and retain high-

Description

performing employees who align with our company's goals.

Craft and update job descriptions
Assist in job postings and sourcing candidates through various channels
Organize candidates' data (e.g. resumes, assignments, and contact details) in internal databases
Screen resumes and applications to identify qualified candidates
Conduct initial phone interviews
Assist in coordinating on-line & on-site interviews
Help with reference and background checks
Support the recruitment team in other projects as needed

Front Desk Management

• Greeting Visitors: Welcome and assist clients, guests, and visitors upon arrival.
• Phone Management: Answer, screen, and direct incoming calls to appropriate personnel.

Communication

• Information Provider: Provide information about the organization, services, and policies.
• Email Correspondence: Handle general inquiries via email and ensure timely responses.

Administrative Support

• Scheduling Appointments: Manage and coordinate appointments and meeting rooms.
• Mail Handling: Sort and distribute incoming and outgoing mail and packages.

Record Keeping

• Visitor Logs: Maintain a log of visitors and ensure security protocols are followed.
• Database Management: Assist in updating and maintaining client and contact databases.

Office Coordination

• Supply Management: Monitor inventory of office supplies and reorder as necessary.
• Office Maintenance: Ensure the reception area is tidy and presentable.

Miscellaneous Duties

• Support Staff: Provide administrative support to other departments as needed.
• Event Coordination: Assist in organizing company events and meetings.

Desired candidate profile

Work experience as an HR Admin, HR Assistant, or similar role

Familiarity with Applicant Tracking Systems and resume databases.

Basic knowledge of labor legislation
Experience using professional social networks (LinkedIn, in particular)
Excellent organizational skills
BSc degree in Human Resources Management, Organizational Psychology, or relevant field
Supply Management: Monitor inventory of office supplies and reorder as necessary.
Office Maintenance: Ensure the reception area is tidy and presentable.
Miscellaneous Duties
Support Staff: Provide administrative support to other departments as needed.
Event Coordination: Assist in organizing company events and meetings.
Key Skills and Qualifications
Communication Skills: Excellent verbal and written communication abilities.
Interpersonal Skills: Friendly and professional demeanor with strong customer service skills.
Organizational Skills: Ability to multitask and manage time effectively.
Technical Proficiency: Familiarity with office software (e.g., Microsoft Office) and phone systems.