Assistant - Human Capital - American University of Kuwait

Department: Human Capital

Reports to: Executive Director of Human Capital and Facilities Management

Scope and Purpose:

The Assistant Human Capital supports the department in its daily operations ensuring smooth execution of HR processes related to recruitment employee relations training and benefits. The role assists with record maintenance employee engagement initiatives and adherence to company policies and procedures. The ability to handle written and verbal correspondence in both English and Arabic as well as knowledge of reviewing and drafting legal contracts is essential for this role.

Job Responsibilities:

Recruitment & Onboarding

• Assist in the recruitment process by screening resumes scheduling interviews and conducting reference checks.
• Support the onboarding process by preparing new hire documentation coordinating orientation programs and ensuring a smooth transition for new employees.

Employee Records & Documentation:

• Maintain and update employee files ensuring all records are accurate and uptodate.
• Assist in preparing employment contracts job descriptions and HR policies in line with organizational needs and legal requirements.
• Review and draft legal documents and contracts related to employment ensuring compliance with labor laws and company policies.
• Draft and translate HRrelated documents announcements and communications in both English and Arabic.

HR Systems & Reporting:

• Enter and manage employee data in the HR information system (HRIS).
• Prepare periodic HR reports on staff movement leave balances training records and other metrics as required.

Employee Relations & Communication:

• Serve as a point of contact for employees HRrelated queries providing support in resolving issues or escalating them when necessary.
• Assist in organizing employee engagement activities wellness initiatives and staff events.
• Draft HRrelated correspondences memos and announcements in both English and Arabic as required.

Benefits Administration:

• Support the administration of employee benefits including health insurance pensions and leave management.
• Ensure employees are aware of and understand their benefits assisting with any related queries.
• Prepare benefits communications in both English and Arabic to ensure all employees are informed.

Compliance & Policy Adherence:

• Ensure compliance with company policies labor laws and other relevant regulations.
• Assist in implementing and communicating HR policies across the organization ensuring clarity in both English and Arabic.
• Review draft and update employee contracts and legal agreements in alignment with relevant laws and organizational policies.

Performance Management:

• Help facilitate the annual performance review process by distributing materials tracking progress and assisting managers and employees with the review process.
• Assist in tracking and addressing training needs and professional development opportunities for staff.

HR Projects:

• Assist with HRrelated projects such as employee satisfaction surveys compensation reviews and organizational change initiatives.

Required Experience:

• 12 years of experience in HR or administrative support roles with a focus on contract drafting and legal document review.

Education:

• Bachelors degree in Human Resources Business Administration Law or a related field.

Skills:

• Strong organizational skills and attention to detail.
• Knowledge of legal requirements and labor laws related to employment.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word Excel PowerPoint) and HRIS systems.
• Ability to handle confidential information with discretion.
• Problemsolving skills and a proactive approach to tasks.

Competencies:

• Teamwork and collaboration.
• Customer service orientation.
• Adaptability and ability to work in a fastpaced environment.
• Strong ethics and integrity in handling sensitive employee data.
• Strong legal knowledge for contract reviewing and drafting.

Language Skills:

• Fluent in both written and verbal communication in English and Arabic.
• Ability to draft translate and review official documents memos correspondences and legal contracts in both languages.

Job Details

Preferred Candidate