Assistant Human Resources Manager

Roles and responsibilities

1. Recruitment and Staffing:

• Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
• Coordinate with hiring managers to understand staffing needs and assist in the selection process.
• Conduct reference checks and prepare job offers.

2. Onboarding and Orientation:

• Facilitate the onboarding process for new hires, ensuring a smooth transition into the company.
• Prepare orientation materials and conduct orientation sessions to introduce new employees to company policies and culture.

3. Employee Relations:

• Act as a point of contact for employees regarding HR-related inquiries and issues.
• Assist in resolving employee grievances and conflicts by providing guidance and support.

4. Performance Management:

• Support the performance appraisal process, including tracking timelines and assisting managers with evaluations.
• Help develop and implement performance improvement plans for employees as needed.

5. Training and Development:

• Identify training needs and assist in the planning and execution of employee training programs.
• Maintain training records and evaluate the effectiveness of training initiatives.

6. Compensation and Benefits:

• Assist in administering employee compensation and benefits programs, ensuring compliance with company policies and regulations.
• Respond to employee inquiries regarding benefits and assist in the enrollment process.

7. Policy Implementation:

• Help implement HR policies and procedures, ensuring they are communicated effectively to employees.
• Monitor compliance with labor laws and regulations, and assist in policy updates as necessary.

8. HR Administration:

• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Assist in the preparation of HR reports and metrics for management review.

9. Health and Safety Compliance:

• Support the implementation of health and safety programs in the workplace.
• Assist in conducting workplace safety audits and addressing any compliance issues.

10. Cultural and Diversity Initiatives:

• Promote a positive workplace culture by supporting diversity and inclusion initiatives.
• Assist in employee engagement activities and events to foster a positive work environment.

Desired candidate profile

1. Education:

• Degree: Bachelor’s degree in Human Resources Management, Business Administration, or a related field. A Master’s degree or professional HR certification (e.g., CIPD, SHRM) is a plus.
• Continuing Education: Commitment to ongoing professional development in HR practices and labor laws.

2. Experience:

• Work Experience: 3-5 years of experience in human resources, with a focus on recruitment, employee relations, and performance management.
• Industry Experience: Experience in the same industry or a similar sector is preferred, particularly in organizations operating within Saudi Arabia.

3. Technical Skills:

• HR Software Proficiency: Familiarity with HR management systems (HRMS) and software tools used for recruitment, employee management, and performance tracking.
• Data Analysis: Ability to analyze HR metrics and generate reports to support decision-making.

4. Knowledge of Labor Laws:

• Strong understanding of Saudi labor laws, regulations, and best practices to ensure compliance within the organization.

5. Interpersonal and Communication Skills:

• Effective Communication: Strong verbal and written communication skills to interact with employees at all levels and prepare HR documentation.
• Negotiation Skills: Ability to mediate and resolve conflicts effectively.

6. Organizational Skills:

• Time Management: Strong organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Attention to Detail: Keen attention to detail, particularly in handling employee records and compliance matters.

7. Teamwork and Leadership:

• Ability to work collaboratively with other HR team members and departments, as well as support HR initiatives and projects.
• Demonstrated leadership potential with a proactive approach to problem-solving.

8. Cultural Awareness:

• Understanding of Saudi Arabian culture and values, particularly in relation to workplace dynamics and employee engagement.

9. Adaptability and Flexibility:

• Willingness to adapt to changing circumstances and respond effectively to the evolving needs of the organization and its workforce.