Senior Associate Procurement Sourcing Qatarization - Qatar National Bank
Posted on :
26-10-2024
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1 Vacancy
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Job Description
Job Summary
The incumbent will assist to deliver the sourcetocontract process along the target process. This includes: (1) creating the scope of work and subsequent RFQs/RFPs based on the requests created by departments (2) administering the bids analysis negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners and (3) support the drafting of contracts for suppliers in alignment with Group Legal. Additionally the incumbent will assist in maintaining the vendor panel / database as the closest link to suppliers in the Procurement division.
A. Shareholder & Financial:
- Implements KPIs and best practices for Senior Associate Procurement Sourcing role.
- Promote cost consciousness and efficiency and enhance productivity to minimise cost avoid waste and optimise benefits for the bank.
- Act within the limits of the powers delegated to the incumbent.
B. Customer (Internal & External):
- Assist internal customers in all their procurement requests/activities and seek solution to their requests.
- Follow and deliver SourcetoContract process in the frame defined by category strategies and panels:
- Ensure the SourcetoContract process follows the definitions laid out by the category strategy (RFP specifications negotiation tactics etc).
- Ensure full alignment between the buyers team and requesting departments / expense owners supporting escalations when needed.
- Provide input directly on the analysis of large/complex requests and the subsequent RFP development issuance negotiation selection and contract drafting.
- Support supplier bids analysis formal negotiations with vendors and ensure validation:
- Evaluate supplier bids alongside requesting department and/or expense owner providing analysis as needed.
- Ensure the final vendor selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee.
- Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turnaround time.
- Build and maintain strong/effective relationships with related departments/units to achieve the Groups objectives.
- Provide timely/accurate data to external/internal Auditors Compliance Financial Control and Risk when required.
C. Internal (Processes Products Regulatory):
- Assist to deliver KPI reporting as required.
- Provide input to Manager & VP Procurement Sourcing on possible improvements to internal processes & policies based on working experiences and knowledge
D. Learning & Knowledge:
- Proactively identify areas for professional development of self and undertake development activities.
- Seek out opportunities to remain current with all developments in professional field.
E. Legal Regulatory and Risk Framework Responsibilities:
- Comply with the defined Group Procurement Policies and Procedures.
- Comply with all applicable legal regulatory and internal compliance requirements including but not limited to Group Compliance Policies and Procedures (AML & CTF Sanctions Policy Data Protection Policy Fraud Control Policy Whistle Blowing Policy Conflict of Interest and Insider Dealing Policy).
- Understand and effectively perform your role under the Three Lines of Defence principle to identify measure monitor manage and report risks.
- Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.
- Support the framework of RCSA KRI Incident reporting and remediation as appropriate in accordance with the Operational Risk Management requirements.
- Maintain appropriate knowledge to ensure full qualification to undertake the role.
- Complete all mandatory training provided by the Bank attain and maintain the required levels of competence.
University graduate (Bachelors) preferably with a Major in the related field of study- Minimum 2 years of relevant experience preferably within a highly rated international bank in data analytics and good command of data request definition Excel management.
Excellent oral and written communication skills (including report writing) in English and Arabic.- Good interpersonal and presentation skills.
- Understanding of the relevant laws regulations and practices.
- Ability to interact with various department to collect and analyse data and information
- Personal integrity and selfmanagement.
- Planning organising and analytical ability.
- Proficiency in analytical tools is a
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