Principal Administrative Assistant - McDermott
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Job Description
Job Overview:
The Principal Administrative Assistant provides solutions to problems in situations that may be atypical or infrequently occurring based on practice and existing precedents or procedures. They directly impact the quality of the work of the team. They can communicate technical administration information to the team and suggest improvements to existing processes.
For more than 100 years weve been making the impossible possible. Today were driving the energy transition with more than 30000 of the brightest minds across 54 countries.
Key Tasks and Responsibilities:
- Responsible for heavy calendar management requiring interaction with internal Executive and Assistant to coordinate a variety of complex meetings.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Arrange domestic and international travel schedules and reservations as needed including expense reimbursement.
- Type and proofread documents and correspondence.
- Carry out a varied assigned task requiring knowledge of office protocol and demonstrate an understanding of the organization program and procedure related to the work of the office.
- Coordinate and set up meetings and conferences arrange travel and work on a special project.
- Maintain the schedule of one (1) or more individuals.
- Set up and maintain a manual and electronic filing system.
- Coordinate and process general administrative work such as timesheets vacation requests supply requisitions etc.
- Photocopy fax and scan a document as required.
- Assure effective mail and package distribution.
- Assist Employee and Manager with a general administrative request.
- Perform additional assignments under the supervisors direction.
- Serve as company liaison with the service provider; upload SOP (Standard Operation Procedure) document in matter management application.
- Set up and maintain a manual and electronic filing system.
Essential Qualifications and Education:
- Advanced knowledge of Microsoft Office and other related software skills is required; Advanced skills in operating a personal computer various printers fax machines scanners and other office equipment are necessary.
- Ability to read and comprehend instructions to write correspondence and memos.
- Able to effectively present information to coworkers and the general public.
- Strong organizational multitasking attention to detail and interpersonal skills.
- Ability to work well with all levels of internal management and staff as well as effective communication skills both written and verbal.
- Able to work independently but within a strategic framework.
- Ability to prioritize organize problemsolve and meet deadlines and goals.
- Prior law firm or corporate legal department experience is a plus.
- Experience supporting litigation practice is a plus.
- Experience with legal matter management / ebilling applications (Ty Metrix 360) is a plus.
Preferred Qualifications and Education:
- High School Diploma required.
- Bachelors Degree in business administration or related experience preferred.
- Five plus (5) years of relevant experience plus strong proven experience working in an administrative assistant role preferably in a large corporation.
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Employment Type
Full Time
