Property Management - Real Estate Services Coordinator

Job Description: Title: Real Estate Services Coordinator

Job Family: Corp Real Estate

Bill Rate: XX24$31

Hours: MF 8:305pm (30 min lunch)

Remote/Hybrid/InPerson: InPerson

Location: Pittsburgh PA

Assignment Duration: 3 Months

Potential to convert to FTE If so what rate: Yes 50K

Team culture: 27 story complex/office tower and parking garage
Attire is business Formal. The team is small but very knowledge and helpful. This is a great opportunity for someone looking to start their career in this industry.

Resources typical working day: This candidate will be serving the Above and Beyond program. This is a concierge service that is available to the building tenants. They will scheduled conference space ensure tenant amenity space is fully stocked and coordinate events. They will be the first person people see when they come into the talent center. This candidate will also be answering the phone uploading invoices and validating insurance


Years of Experience needed: 1 years of experience in a professional setting is required; Property Management experience is preferred

Level of Education: Bachelors Degree is preferred but not required

Systems/Software proficiencies: Microsoft Office Suite

Certifications/Licenses: n/a

Top 3 Must have Hard Skills: Microsoft Office Experience H.S Diploma and front facing experience

Top 3 Must to have Soft Skills: Go getter ready to learn and people oriented

Top 3 Nice to have Skills: Angus anywhere work order program or Yardi or MRI previous front facing real estate admin experience and Bachelors Degree.

13 PreScreening Questions:
Do you have experience with Angus Anywhere Yardi or MRI if so please describe
Do you have previous front facing real estate administrative experience If so please describe

Interview Process: two rounds of interviews

Work Equipment Issued: Laptop


High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.Ability to comprehend and interpret instructions short correspondence and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.Intermediate skills with Microsoft Office Suite. Under moderate supervision provides general administrative support for assigned staff. Assists with tenant and vendor customer service. Performs a variety of administrative tasks for assigned staff including but not limited to phone support draft preparation and distribution of correspondence expense reporting calendar and scheduling meeting coordination filing and copying etc.Maintains tenant vendor and property files including insurance certificates lease abstracts etc. in accordance with prescribed standards.Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.Prepares internal lease administration documents such as lease abstracts as directed. Assists in lease administration activities including lease set up lease changes reporting etc.Codes invoices for payment inputs into accounting system and forwards original invoices to accounting for payment. Prepare A/R status worksheets and reconcile A/R.May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.Performs other duties as assigned.No formal supervisory responsibilities in this position. May coordinate work and assign tasks.Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause shortterm impact to coworkers and supervisor.
Additional Sills: