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Job Location drjobs

Sarasota, FL - USA

Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Job Description

Executive Assistant to Managing Partner of a Law Firm

We are an Executive Search Firm posting on behalf of a highly reputable law firm based in Sarasota FL. This is a fulltime inoffice position offering an exciting opportunity for an experienced Executive Assistant to support the Managing Partner of the firm. The law firm has been serving the Florida community for over 35 years with a strong reputation for building longterm relationships and providing comprehensive legal solutions across various practice areas including Estate Planning Probate Trust Administration Elder Law Real Estate and Business Law. The firm upholds the highest ethical standards and is committed to excellence in all client relationships.

Position Overview: The Executive Assistant will work directly with the Managing Partner providing key administrative office management and legal support. The primary responsibilities include managing the Managing Partners calendar email account processing and creating legal files updating the firms CRM system following up with unpaid clients and ensuring the smooth daytoday operations of the office. The role requires strong organizational skills attention to detail and a highly ethical trustworthy individual capable of handling sensitive and confidential information. Additionally the ideal candidate must approach client interactions with empathy and discretion.

Key Responsibilities:

  • Manage and maintain the Managing Partners calendar including scheduling internal and external meetings.
  • Manage the Managing Partners email account ensuring timely responses and prioritizing correspondence.
  • Process and create legal files ensuring accuracy and timely updates in the firms systems.
  • Input and manage client information in the firms CRM system.
  • Follow up with unpaid clients and assist with collections.
  • Manage office operations including coordinating supplies equipment and vendor relationships.
  • Oversee general office functions to ensure an efficient and professional environment.
  • Answer basic legal questions related to the firms practice areas with training provided if necessary.
  • Familiarity with PC Law software is a plus.
  • Handle confidential information and manage sensitive client interactions with empathy.
  • Assist with other administrative tasks as needed.

Qualifications:

  • Previous experience in a law firm is strongly preferred though candidates with strong adaptability and relevant experience in highdemand environments are encouraged to apply.
  • Proficiency in managing calendars legal documentation office management and client information.
  • Experience managing email accounts for executives including prioritizing communications.
  • Strong organizational skills and the ability to manage multiple tasks efficiently.
  • High ethical standards and trustworthiness in handling confidential information.
  • Empathy and discretion in client interactions.
  • Experience with CRM software and PC Law (preferred but not required).
  • Excellent communication skills both written and verbal.
  • Ability to work independently and handle confidential information with discretion.

Compensation and Benefits:

  • Annual salary based on experience in the range of $70000$90000.
  • Discretionary bonuses and raises.
  • Paid vacation sick time and holidays.
  • 401K with 4% matching.
  • Health insurance.
  • Free onsite parking.

Schedule:

  • Fulltime onsite role.
  • Monday to Friday 8:30 AM 5:00 PM.

Location: This position is based in Sarasota FL and requires fulltime inoffice attendance.

How to Apply: If you are an experienced Executive Assistant seeking a challenging and rewarding role we encourage you to apply. Please submit your resume and cover letter outlining your qualifications and experience. This is a confidential posting on behalf of our client and all inquiries will be handled with the utmost discretion.

Remote Work :

No

Employment Type

Full Time

Company Industry

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