Legal On-Site Services Specialist
Legal On-Site Services Specialist
Posted on :
21-10-2024
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Job Description
Summary
Primarily responsible for backend duties including tasks like dishwashing preparing coffee and beverages and cleaning up after events.
Shift
- 8:00 AM to 5:00 PM
- Temporary position
Requirements
- High school diploma GED or equivalent work experience.
- Completion of Ricoh Legal training within 90 days of hire and ongoing training as needed.
- Previous experience in similar roles especially within legal or copy services preferred.
- At least 1 year of experience in the legal industry is highly desirable.
- Strong customer service communication and interpersonal skills.
- May require a valid drivers license and auto insurance per company policy.
- Proficient in MS Office Suite; basic technical aptitude with office equipment such as printers copiers and postage machines.
- Knowledge of shipping/receiving procedures.
- Basic electronics knowledge is preferred.
- Ability to work independently and multitask to meet deadlines.
- Strong organization and troubleshooting skills.
- Ability to comprehend and follow instructions related to mail delivery packaging and document handling.
Responsibilities
- Operate highvolume duplicating scanning and mail processing equipment in a legal office environment.
- Handle incoming and outgoing mail faxes and shipments including applying necessary postage.
- Perform copier maintenance and repair tasks as needed.
- Carry out various entrylevel tasks such as binding quality control housekeeping filing and call center duties.
- Ensure the quality of work on sensitive timesensitive documents in a legal setting.
- Operate scanners document management software and Microsoft Office applications.
- Maintain convenience copiers clearing paper jams and performing daily quality checks.
- Maintain records and inventories for supplies and services.
- Distribute office supplies and mail to designated personnel or dropoff points.
- Calculate charges for jobs performed and maintain billing logs.
- Respond to service calls and customer inquiries regarding job requests.
- Travel between customer buildings if required.
- Perform scanning file conversions file naming and other document management tasks.
- Use FTP for file transfers and manage electronic file structures including OCR for keyword searches and TOC management.
- Coordinate offsite projects and collaborate with other departments as necessary.
- Provide professional support to legal staff including secretaries paralegals associates and partners.
- Ensure accuracy and quality on projects especially under tight deadlines or pressure.
- Perform additional duties as assigned.
Remote Work :
No
Employment Type
Full Time
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