Office Clerk
Office Clerk
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Position: Office Clerk
Duration: 67 months
Location: Berwick PA 18603
Pay: $18.70/hour
Shift: 1st Shift
Job Description:
This position consists primarily of performing functions related to the Accounting Office tasks as assigned by the Office Manager in accordance with company policies and procedures.
Qualifications:
Adherence to company OnTime Attendance Policy
Ability to answer and transfer calls in a timely and professional manner
Good verbal and written communication skills
Ability to follow verbal and written directions to complete assigned tasks
Ability to crosstrain on any assigned task to maintain compliance with company policies and procedures
Ability to change from one task to another quickly and frequently to meet company deadlines
Ability to use hardware and software applications in compliance with company policies and procedures
Ability to accurately type data when completing timesensitive tasks
Ability to accurately 10key numbers by touch when completing timesensitive tasks
Attention to detail and good organizational skills for managing alphabetical and numerical filing systems in accordance with company policies and procedures
Good math and problemsolving skills for completing timesensitive tasks
Ability to generate and maintain accurate spreadsheets used to complete daily and monthly reporting requirements in accordance with company guidelines and procedures
Ability to accurately generate and distribute daily and monthly reports in accordance with company guidelines and procedures
Ability to work with other employees to complete timesensitive tasks
Adherence to company safety and environmental policies
Commitment to ISOand Continuous Improvement
Primary duties:
The primary duties of the employee are (but not limited to) the following:
Complete tasks as assigned in accordance with company policies and procedures
Notify the Office Manager of any equipment failure.
Notify the Office Manager of noncompliance issues limiting the ability to complete assigned tasks in accordance with company policies and procedures.
Has the authority to perform the following:
Initiate action to prevent the occurrence of any nonconformities related to product process and the system.
Identify and/or record any problems relating to the product process and the quality system.
Initiate recommend or provide solutions through designated channels.
Verify the implementation of solutions.
Control further processing delivery or installation of nonconforming product until the deficiency or unsatisfactory condition has been corrected.
Primary functions:
The primary functions as defined by (but not limited to) the employees current job title; and performed in accordance with company policies procedures and SOD guidance.
AP Duties
Process incoming mail.
Check the lockbox and process COD checks daily.
Process driver COD check information.
Process ERS receipts.
Verify code and approve supplier invoices.
Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.
Verify daily branch trial balance expenses; and correct any coding errors.
Match pending freight receipts to daily OTM vouchers; and reclass coding to proper accounts.
Process daily billing and monthend inventory roll adjustments.
Record expenses in proper spreadsheets used to complete monthly reporting requirements.
Compile and upload reclass and accrual journal entries to AX.
Process new supplier requests and supplier changes.
Seek to resolve all unpaid invoices prior to monthend closing.
Assist Office Manager with monthend closing process.
Complete tasks as assigned to maintain compliance with company reporting deadlines.
Production / Billing Duties
Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.
Process daily branch billing.
Process billing adjustments.
Process daily and monthly production reports.
Enter purchase order receipts and customer returns into LPCS.
Enter pink work order copy invoice and POD data into monthly work order spreadsheet.
Process weekly missing POD report.
Compile customer order packets and file daily.
Process daily branch credit and addbill requests.
Match credits and addbill invoices to correct customer order packets and file daily.
Monitor and correct daily roll inventory imbalances.
Monitor and correct daily log inventory imbalances.
Monitor and correct daily s usage data imbalances.
Assist Office Manager with monthend closing process.
Complete tasks as assigned to maintain compliance with company reporting deadlines.
Payroll Duties
Generate and maintain spreadsheets used to complete daily and monthly reporting requirements.
Generate and maintain spreadsheets used to process weekly payroll.
Enter timecard data into LPCS.
Print and distribute daily branch invoices A/R invoices and branch invoice exception reports.
Print and distribute daily PO report and purchase orders.
Enter receiving data into proper spreadsheets used to complete monthly reporting requirements.
Assist Office Manager with monthend closing process.
Complete tasks as assigned to maintain compliance with company reporting deadlines.
Requirements:
You must be able to perform these duties on or about: 10 Days
Answer all calls quickly and professionally.
Know where policies and procedures are located.
Be familiar with LPCS and other programs
Be familiar with your primary functions.
Keep up with daily filing associated with your primary functions.
You must be able to perform these duties on or about: 30 days
Meet daily deadlines associated with your primary functions.
Identify and seek resolutions for issues associated with your primary functions.
You must be able to perform these duties on or about: 60 days
Be completely familiar with company policies and procedures.
Keep up with your daily primary functions.
Resolve any open items before the end of each fiscal reporting period.
Understand the monthend processes and requirements.
You must be able to perform these duties on or about: 90 days
Complete your primary functions without direct supervision.
Meet monthend closing functions deadlines.
Be able to identify monthend cutoff dates and prepare the next months spreadsheets.
Employment Type
Full Time
