Purchasing Supervisor

Roles and responsibilities

A Purchasing Supervisor will support the negotiation of contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance.

What will I be doing?

As Purchasing Supervisor, you will support the negotiation of contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable
• Ensure locally Nominated supplier information is kept current
• Manage the database of active local contracts with suppliers
• Ensure Purchasing Manual is current
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Monitor all areas of purchasing including contracts, leases and nominations
• Prepare the month end accounts reports in an accurate and timely manner
• Execute on tasks/requests as instructed by the Hotel Management
• Procurement Management: Oversee the procurement process for materials, supplies, and services, ensuring timely delivery and compliance with company standards.
• Supplier Relationships: Develop and maintain relationships with suppliers, negotiating contracts and terms to secure favorable pricing and conditions.
• Inventory Control: Monitor inventory levels, conducting regular assessments to ensure adequate stock while minimizing excess.
• Team Leadership: Supervise and mentor the purchasing team, providing guidance on procurement best practices and performance expectations.
• Budget Management: Assist in developing and managing the purchasing budget, tracking expenses, and identifying cost-saving opportunities.
• Compliance: Ensure compliance with company policies, industry regulations, and sustainability practices in procurement activities.
• Reporting and Analysis: Prepare reports on purchasing activities, supplier performance, and market trends to inform decision-making.

Desired candidate profile

A Purchasing Supervisor serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Strong financial knowledge and ability to work with budgets
• Computer literate, with good MS Excel skills
• Good time management and organisation skills
  
  

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience within the hotel/leisure sector
• Previous experience in a similar purchasing role
• Relevant degree, in Finance/Accounting or related business discipline, from an academic institution
• Results-Oriented: Focused on achieving cost savings and operational efficiencies.
• Adaptable: Flexible and able to respond to changing demands in a fast-paced environment.
• Ethical: Strong sense of integrity and commitment to ethical procurement practices.

• Additional Requirements:

• Knowledge of procurement software and inventory management systems.
• Familiarity with relevant laws and regulations related to purchasing and procurement.