Purchasing Officer

Roles and responsibilities

A Purchasing Officer will support the negotiation of contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance.

What will I be doing?

As Purchasing Officer, you will support the negotiation of contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable
• Ensure locally Nominated supplier information is kept current
• Manage the database of active local contracts with suppliers
• Ensure Purchasing Manual is current
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Monitor all areas of purchasing including contracts, leases and nominations
• Prepare the month end accounts reports in an accurate and timely manner
• Execute on tasks/requests as instructed by the Hotel Management

• Procurement Knowledge:

  • Understanding of purchasing procedures, supplier evaluation, and negotiation techniques.
  • Familiarity with supply chain management principles.

• Analytical Skills:

  • Ability to analyze market trends, pricing, and product quality to make informed purchasing decisions.

• Attention to Detail:

  • Precision in reviewing contracts, purchase orders, and invoices to ensure accuracy.

• Communication Skills:

  • Strong verbal and written communication skills for effective negotiation and relationship management with suppliers and internal stakeholders.

• Time Management:

  • Ability to prioritize tasks and manage multiple procurement projects simultaneously.

• Technical Proficiency:

  • Proficiency in procurement software and tools, as well as Microsoft Office applications.

Desired candidate profile

A Purchasing Officer serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Strong financial knowledge and ability to work with budgets
• Computer literate, with good MS Excel skills
• Good time management and organisation skills

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience within the hotel/leisure sector
• Previous experience in a similar purchasing role
• Relevant degree, in Finance/Accounting or related business discipline, from an academic institution