Eco-Fashion Startup Executive Assistant to CEO

Willing to work at Bali Indonesia (Canggu area)

About the Company:
We are an impact startup and ecological movement based in Bali Indonesia dedicated to crafting the most innovative and sustainable outdoor products in the world. Our mission extends beyond creating exceptional items; we aim to leverage our products to fund initiatives that clean our planet. By producing highquality durable goods from plantbased or recycled materials we ensure that our products are not only beneficial for our customers but also for the environment.

What sets us apart is our commitment to creating a regenerative impact. With every product sold we place trash river barriers conduct global cleanups and plant mangrove trees. We turn collected trash into highquality products embodying the principles of a circular economy. Our efforts also foster thriving communities by creating fair jobs and opportunities for local populations in developing countries. One of our flagship products the bamboo towel has achieved remarkable success with over $628000 raised on Kickstarter and 45000 towels delivered to 83 countries transforming travel while supporting our ecological mission.

We are seeking a bright proactive and independent Executive Assistant to support our CEO in a fastpaced rapidly growing startup. This role is crucial in ensuring the CEOs time is effectively managed and his daily and weekly objectives are met with precision. You will be responsible for handling a variety of tasks from managing business trips and investor relations to curating the CEOs social media presence. This is an excellent opportunity for someone who wants to gain handson experience in scaling a business from Seed to Series A while working closely with leadership.

Key Responsibilities:

1. Task Execution & Project Management:

   • Efficiently execute highpriority tasks delegated by the CEO maintaining high standards of quality.

   • Support the CEO in creating presentations reports managing investor relations and organizing business trips.

   • Handle occasional personal tasks and assist in managing both business and personal commitments seamlessly.

2. Meeting Support & Followup:

   • Attend select meetings taking detailed notes and compiling action points.

   • Ensure followup on action points tracking progress and helping the CEO stay on top of all commitments.

3. Agenda & Priority Management:

   • Assist in organizing and prioritizing the CEOs daily and weekly agenda ensuring focus on the most important tasks.

   • Participate in productive coexecution sessions with the CEO helping him tackle top priorities in realtime.

4. Communication & Social Media Management:

   • Manage the CEOs email inbox LinkedIn and other social media messaging ensuring timely responses and maintaining organization.

   • Curate and manage the CEOs social media presence posting at least three times weekly to engage followers and foster business opportunities.

   • Create engaging content that reflects the CEOs vision and voice helping to expand his online network.

5. Travel Coordination & Support:

   • Organize and manage travel plans ensuring smooth coordination of itineraries meetings and logistics.

   • Join the CEO on select business trips to assist with time management and coordinate activities ensuring efficient execution during the trip.

   • Manage followups and action points posttrip to ensure all outcomes are properly executed.

Working Hours:

• Monday to Friday 10am to 6pm with occasional flexibility required depending on the CEOs travel schedule and time zone.

• The role may require up to a few international trips per year primarily to Hong Kong China and Europe.

Job Requirements:

Experience:

• 25 years of experience as a handson multitasking Executive Assistant in a similar or larger company with a proven track record of supporting senior executives.

• Must have experience managing dynamic schedules travel arrangements and social media management with the ability to adapt to rapidly changing priorities.

• Proficient working knowledge of Google Suite (Docs Sheets Slides Calendar) is essential.

• Previous experience with project management tools like ClickUp Asana or similar software is preferred.

Education:

• Bachelors degree in Business Administration Management or a related field is preferred but not mandatory.

Location:

• Bali Indonesia (Canggu area) with flexibility to travel internationally as required.

English Level:

• Advanced or fluent English proficiency (both written and spoken) is required for daily communication and professional correspondence.

Skills & Competencies:

• Attention to Detail: Meticulous and thorough in ensuring tasks and projects are completed accurately and on time.

• Highly Organized: Capable of managing multiple projects tasks and priorities simultaneously while maintaining clarity and structure.

• Engaging Personality: A positive professional demeanor that fosters strong working relationships with the CEO colleagues and external stakeholders.

• MultiTasker: Comfortable juggling a variety of tasks from administrative duties to highlevel executive support in a fastpaced environment.

• Tech Savvy: Proficient in using technology and digital tools (Google Suite project management software and social media platforms) to streamline tasks and improve productivity.

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