IT Program Manager - Senior

Project Name:
Digital Regulatory Assurance System (DRAS) Program

Scope:

Environment and Parks Alberta (EPA) ministry under the government of Alberta has embarked on an ambitious business transformation program. The business transformation aims to revisit / redefine business processes contained within the many acts (i.e.. Water Act Public Lands Environmental Protection and Enhancement Act Forestry etc.) to manage and preserve Albertas natural resources through adherence to all applicable legislations in the full lifecycle of all activities.

The major outcomes expected from the business transformation are:

Making it easier for Albertans and the ministry to interact and seamlessly exchange information with each other
Collect optimal information needed to effectively play the role of the regulator
Increase focus on regulation and less on collecting data
Establish processes which are citizen friendly
Minimize or eliminate red tape with faster and effective regulation

The business processes often need EPA to interact with and jointly regulate involving other regulators such as Alberta Energy Resources and ministries such as Forestry and Parks etc. making seamless data sharing a critical need.

Duties:

The candidate is responsible for all information and technology (IT) initiatives that are delivered across a program area. Responsibilities include the development of program management strategy/plans budget/forecast managing deadlines and dependencies across initiatives resourcing and coordination of project team activities within the program. Management of a portfolio of projects that will document business requirements design and deliver IT solutions that are compliant with and contribute to the Ministries enterprise architecture.

Compile program/ project charters and business/project plans to support activities including the most suitable approach to be used in the development of each applicable program/project to ensure business objectives and data integrity are achieved.
Create and maintain program forecasts throughout the year that reflect approved plans.
Assist business and program sponsors with the development of program vision and strategic deliverables as required.
Provide leadership to project teams in establishing strategic planning program/project definition and overall program communications.
Assist with the development of recommendations including providing details of resource requirements dependencies interdependencies policy implications pertaining to internal/external influences and the methodology to be applied.
Produce and package deliverables for presentation to various internal support teams steering committee and other program/project stakeholders.
Collaborate with business and IT leadership to develop a welldefined program/project plan that clearly states the program/ project s objectives scope assumptions timeline resource requirements risks benefits and budget.
Deliver to program/project sponsors a project management office execution plan for a program/project including organization structure with clearly defined roles and responsibilities for all stakeholders.
Document and report program/project status against established objectives milestones budget and resources and facilitate tracking and closure of issues and risks.
Develop program/project schedule plans and strategies estimate resource requirements develop and monitor work plans and take corrective action for completion of program/project tasks.
Conduct assessments and document benefits realization plans against stated business case stated outcomes and identify opportunities for improvement for future similar program/projects.
Provide leadership and assistance to business and project teams that require change management and communication support.
Deliver against standards defined by the project management office and in the absence of standards develop the project management office standards.

Program Planning
Develop comprehensive project plans outlining scope goals deliverables and timelines for each priority.
Drive communication with crossfunctional teams to ensure alignment during the planning phase.
Continuously review and adjust plans as needed to accommodate changes in scope resources or priorities.
Collaborate with leadership to prioritize projects and allocate resources based on business needs and strategic objectives.

Program Execution
Manage resource allocation and program budgets for transformation programs including managing relationships with contractors and system integrators.
Monitor resource utilization and capacity within the assigned area proactively identifying potential bottlenecks and adjusting allocations as needed.
Drive development and implementation of a testing plan to validate that all solutions meet the business requirements and quality standards
Develop and maintain tools and processes for tracking resource availability commitments and overall capacity.

Program Communication & Coordination
Keep leadership / executive team and key stakeholders informed of progress against critical milestones
Drive the change management for the roll out of our integrated systems partnering with leadership and business stakeholders to ensure alignment with all other change activities needed to implement our strategy
Drive communication with crossfunctional stakeholders to ensure alignment during planning and delivery.

Escalated Issue Resolution
Act as a point of escalation for issues impacting team performance or project delivery working with stakeholders to identify and implement solutions.
Provide guidance and best practices to team members on effective issue resolution and risk mitigation strategies.
Foster a culture of proactive problemsolving and continuous improvement within the program management team.

Collaborations with IT Implementation partners
Collaborate with the partners to develop and implement strategies for seamless integration of solutions
Share insights and lessons learned from previous projects to improve overall delivery processes.
Establish clear communication channels between program management and all teams to ensure transparency and alignment.

Data Analysis
Collect and analyze relevant data to identify trends risks and opportunities for improvement within the program area.
Develop and present regular reports to leadership highlighting key insights and providing actionable recommendations for course correction.
Implement datadriven decisionmaking processes within the program management team to ensure informed and effective planning and execution.

Governance
Establish and maintain standardized processes and guidelines for program management within the assigned area.
Provide ongoing training and support to team members in the adoption of best practices for planning and execution.

Equipment requirements:
Resource will require own equipment

Resource must provide their own computer and related equipment. The computers operating system must be a modern version of Windows or MacOS that is compatible with Azure Virtual Desktop (AVD) and related software for remote access. Windows is preferred due to better compatibility. AVD/remoterelated software will be installed on the resources computer.

In the event that the Contractor s resources are directed to work remotely the Contractor shall be responsible for providing all of its equipment including computers software printers supplies desks and chairs. However the Province shall ensure that the Contractor s resources have the necessary access and credentials to the Government of Alberta s system.

The fixed rate quoted must be inclusive of all overhead office space and equipment including supplies administrative burden markup and all other costs to perform the Services for the duration of the Contract.

Working Hours:
Standard Hours of work are 08:15 16:30 Alberta time Monday through Friday excluding holidays observed by the Province
Work must be done from within Canada due to network and data security issues.
It is anticipated the role will be 100% remote however in the event of an onsite meeting the GoA does not pay for travel to attend onsite meetings nor any expenses related to relocation commuting housing/accommodation food/drink.

Notes on Location:
Resource will work remotely.

Incumbency:
This is a net new role.

Standard Background check required
The Supplier shall prior to commencement of the Services provide the Province on its request and at no cost to the Province with criminal record checks.
A standard criminal record check will be required before we start the Enhanced Security Clearance process.

Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training. There may also be some optional courses as well.

Anticipated Interviews dates
will be held between (Oct 2123)
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request

Scoring Methodology:
Financial/Pricing: 20%
Resource Qualifications: 20%
Interview Process: 60%

SUBMISSION MUST INCLUDE:
RESUME
ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
RESOURCE REFERENCES
o Three references for whom similar work has been performed must be provided. The most recent reference should be listed first. Reference checks may or may not be completed to assist with scoring of the proposed resource.

Yes/No (PM1)The proposed resource must meet or exceed one of the following...

Duration Experience developing and maintaining positive stakeholder relationships across the...

8 years

Duration Experience developing program documents including risk logs and status reporting.

8 years

Duration Experience in Agile project methodology.

5 years

Duration Experience in a project or program management role.

8 years

Duration Experience managing multiple resources and/or delivery teams (including recruitment...

8 years

Duration Exp Senior Program Manager in a large complex...

3 years

Duration Senior leadership experience defining program goals in collaboration with business...

8 years

Duration Senior leadership experience managing a portfolio of concurrent projects or initiative...

8 years

Duration Senior leadership experience within a complex business and technical IT environment.

8 years

Duration Experience in business or technical analysis or a related area

6 years

Duration Experience leading software implementations.

6 years

DurationExperience managing Service Design Development and Agile delivery project.

6 years

Duration Experience with ServiceNow platform

6 years

Duration Experience working in or for the public sector.

3 years

Duration Senior leadership experience defining project scope goals and deliverables such as...

6 years

Experience Project Governance Duration

5 years