Event Coordinator

Roles and responsibilities

Job Description

Department: Student Life

Reports to: Director-Student Life

Attention: (The selected candidate for this position must obtain the current employer acceptance to issue a temporary work permit on AUK during the agreement period)

Scope And Purpose

Position Overview: The Part-Time Evening Coordinator is responsible for managing and coordinating all student life afternoon events and activities on campus. This role includes overseeing sports practices, intramural events, and ensuring smooth execution of activities that enhance student engagement and campus life during the evening hours.

Key Responsibilities

• Plan, organize, and supervise all student life afternoon events and activities, ensuring they run smoothly and efficiently.
• Oversee sports practices and intramural programs within the campus, providing support and guidance to ensure safety and effective use of facilities.
• Collaborate with student organizations, sports teams, and campus staff to coordinate logistics, including scheduling, equipment, and space allocation.
• Maintain a welcoming and inclusive environment for all participants, ensuring adherence to university policies and guidelines.
• Manage event setup and breakdown, ensuring all equipment is properly handled and stored.
• Assist with conflict resolution and provide guidance during events or practices to ensure a positive experience for all participants.
• Communicate effectively with the Student Life team, providing regular updates on event progress and any issues that arise.
• Ensure the safety and security of all participants by monitoring activities and enforcing safety protocols.
• Performs other responsibilities and duties as assigned.
  
  

Qualifications

• Previous experience in event coordination, sports management, or student activities is preferred.
• Strong organizational and multitasking skills, with the ability to handle multiple events simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with students, staff, and external partners.
• Knowledge of intramural sports and campus recreation is an advantage.
• Ability to work independently and make decisions in a fast-paced environment.
• Availability to work during evening hours, typically from late afternoon to night.

Desired candidate profile

• Excellent student service skills;
• Excellent written and spoken English communication skills: communicate clearly and professionally and adapt communication strategies to different purposes and audiences.
• Excellent organizational skills: ability to work in a methodical and logical manner to manage priorities, deadlines, and workload to complete tasks and projects in a timely manner and to meet deadlines.
• Excellent leadership skills: ability to motivate and manage student workers.
• Excellent collaborative skills: ability to work effectively in teams.
• Excellent problem solving.
• Excellent computer skills: proficient in using various software programs, including Microsoft Office and e-mail, and adaptable to new forms of digital communication.
• Able to effectively work with a diverse student population.
• Able to effectively interact with administrators, students, faculty and colleagues.
• Able to learn quickly and adapt to change.
• Able to work both independently and in teams.
• Able to remain composed in an extremely fast-paced environment.
• Able to take the initiative to generate new ideas and develop activities to increase campus engagement with academic advising.
• Able to deal with interruptions throughout the workday.
• Able to interpret, articulate, and implement policies.
• Able to maintain confidentiality.
• Able to work some flexible hours.
• Able to travel on AUK’s behalf.