Workplace Receptionist Chicago
Workplace Receptionist Chicago
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Job Description
Role: Workplace Receptionist (Chicago)
Location: Position is 100% onsite (123 N Wacker Dr Suite 400 Chicago (Office) 60606)
Duration: 4 Months
JOB ID:
Pay Rate: $26.00/hour on W2 (All Inclusive)
Bill Rate: $37.80/hour on W2
Requisition Status:
Pending
Status Reason:
Pending Sourcing
Reason:
Replacement
Reason Detail:
Manager:
Department:
Workplace Chicago : 100146
Job Category:
Administrative/General
Job Code:
Workplace Receptionist (Chicago): Workplace Receptionist (Chicago)
Job Title:
Workplace Receptionist (Chicago)
Keywords:
Number of Positions:
1
Remaining Positions:
1
Duties:
Reception serves as the first point of contact for employees visitors and vendors. This includes and not limited to:
- Assist with Lunch Program
- Greet direct and signin office visitors with great hospitality.
- Develop strong relationships with office employees and leadership.
- Proactively communicate office updates to employees.
- Manage the building visitor log for both internal and external visitors.
- Handle incoming and outgoing mail and packages.
- Collaborate with the Chicago Workplace Site Manager and Oktas Physical Security Health and Safety team to maintain site security and safety.
- Report security and safety issues and assist with inspections evacuation and safety training.
- Manage inventory issuance and tracking of temporary access badges.
- Create access badges for new employees and maintain an accurate badge log.
- Conduct periodic badge audits for the office.
- Coordinate with building property management to update employee access lists.
- Obtain CPR AED and First Aid certification (training provided).
- Participate in office safety drills and emergency preparedness.
- Work closely with the Chicago Workplace Site Manager on administrative tasks.
- Assist with inventory management and office supply ordering.
- Support employee productivity by directing them to internal resources and tools.
- Assist Site Manager with event setups and conference room bookings.
- Prepare conference rooms for meetings both inperson and virtual.
- Provide assistance on Workplace projects as time allows.
- Support onsite vendors with access and assistance.
- Maintain the appearance and organization of the lobby and office space.
- Conduct research projects as needed.
Skills:
Qualifications and Skills:
- Working knowledge of Mac OSX.
- Experience in hospitality customer service or employee experience preferred.
- Strong attention to detail required.
- Ability to multitask and pivot quickly in a fastpaced environment.
- Strong organizational and time management skills.
- Must have a high level of professionalism with a strong customer focus.
- Excellent verbal and written communication skills.
- Proficiency with G Suite.
- Strong social skills and a positive attitude.
- Outstanding organizational and problemsolving skills.
- First Aid and CPR certifications from an accredited provider (e.g. Red Cross AHA).
Education:
High School Diploma
Some College
Languages:
English
Read
Write
Speak
Certifications & Licenses:
Aid certification
CPR
First Aid certification
Proficiency with G Suite
Attachments:
Employment Type
Full Time
