Workplace Receptionist Chicago

Role: Workplace Receptionist (Chicago)

Location: Position is 100% onsite (123 N Wacker Dr Suite 400 Chicago (Office) 60606)

Duration: 4 Months

JOB ID:

Pay Rate: $26.00/hour on W2 (All Inclusive)

Bill Rate: $37.80/hour on W2

Requisition Status:

Pending

Status Reason:

Pending Sourcing

Reason:

Replacement

Reason Detail:

Manager:

Department:

Workplace Chicago : 100146

Job Category:

Administrative/General

Job Code:

Workplace Receptionist (Chicago): Workplace Receptionist (Chicago)

Job Title:

Workplace Receptionist (Chicago)

Keywords:

Number of Positions:

1

Remaining Positions:

1

Duties:

Reception serves as the first point of contact for employees visitors and vendors. This includes and not limited to:

• Assist with Lunch Program
• Greet direct and signin office visitors with great hospitality.
• Develop strong relationships with office employees and leadership.
• Proactively communicate office updates to employees.
• Manage the building visitor log for both internal and external visitors.
• Handle incoming and outgoing mail and packages.
• Collaborate with the Chicago Workplace Site Manager and Oktas Physical Security Health and Safety team to maintain site security and safety.
• Report security and safety issues and assist with inspections evacuation and safety training.
• Manage inventory issuance and tracking of temporary access badges.
• Create access badges for new employees and maintain an accurate badge log.
• Conduct periodic badge audits for the office.
• Coordinate with building property management to update employee access lists.
• Obtain CPR AED and First Aid certification (training provided).
• Participate in office safety drills and emergency preparedness.
• Work closely with the Chicago Workplace Site Manager on administrative tasks.
• Assist with inventory management and office supply ordering.
• Support employee productivity by directing them to internal resources and tools.
• Assist Site Manager with event setups and conference room bookings.
• Prepare conference rooms for meetings both inperson and virtual.
• Provide assistance on Workplace projects as time allows.
• Support onsite vendors with access and assistance.
• Maintain the appearance and organization of the lobby and office space.
• Conduct research projects as needed.

Skills:

Qualifications and Skills:

• Working knowledge of Mac OSX.
• Experience in hospitality customer service or employee experience preferred.
• Strong attention to detail required.
• Ability to multitask and pivot quickly in a fastpaced environment.
• Strong organizational and time management skills.
• Must have a high level of professionalism with a strong customer focus.
• Excellent verbal and written communication skills.
• Proficiency with G Suite.
• Strong social skills and a positive attitude.
• Outstanding organizational and problemsolving skills.
• First Aid and CPR certifications from an accredited provider (e.g. Red Cross AHA).

Education:

High School Diploma
Some College

Languages:

English

Read

Write

Speak

Certifications & Licenses:

Aid certification

CPR

First Aid certification

Proficiency with G Suite

Attachments: