IN-DOH DEP Hospital Readiness Systems Coordinator

BS in Nursing (BSN) or other similar cert. combined with Hospital experience prefer Bachelor s degree supplemented with 35 years of previous hospital and quality improvement jobrelated exp. Ideal candidate also has either CPHQ or Lean Six Sigma.

Job description

Clinical Quality Improvement Specialist

Job Summary This position serves in a dual role involvingdirect in person

coordination with hospital facilities to enhance bothNational

Healthcare Safety Network (NHSN) automated hospitalreporting

along with pediatric readiness capabilities withinhospital networks

and facilities located in Indiana. This position promotesbest practices

and quality improvement processes in both hospitalreporting

importance for the automation transition and pediatricpreparedness

programs/initiatives. The position serves in coordinatingthe

development of statewide guidelines aiding hospitalsinto an

automated platform for hospital reporting educationalmodules and

quality improvement resources/tools utilizing federal andnational

recommendations/guidance evidencebased guidelines andbest

practices specific to the delivery of hospital facilitykey elements

reporting along with pediatric emergency care. Theposition also

serves as a resource and technical advisor toprehospital agencies

hospitals other healthcare practitioners as well asnonhealth care

entities within our state to ensure hospital facilityneeds are

adequately addressed.

Education and/or Work Experience

Registered Nurse (RN) Bachelor of Science in Nursing(BSN) or other

similar certification combined with Hospital experiencepreferred

Bachelor s degree supplemented with 35 years ofprevious hospital

and quality improvement jobrelated experience. Idealcandidate also

has either CPHQ or Lean Six Sigma

Duties and Responsibilities

Assist with development and launching of astate/jurisdiction

capacity system that includes neartime bed capacitycounts

for the state s/jurisdiction s acute care hospitalsincluding

critical access hospitals.

Must be able to manage user account and securityparameters

for access to the webbased dashboard to coordinatedaily

surge and crisis needs.

Help coordinate emergency department data organizedper

NHSN definitions to Hospital Capacity Data Store at leasttwice

per day on an ongoing basis. Data would include emergency

department (ED) census ED Admitted census (boarding) and

ED pressure indicator by count of all patients in the EDthat

have a physician assigned.

Create possible items listed below to support the

states/jurisdiction s ongoing participation in the NHSN

Connectivity Initiative such as:

Develop communications and training materials for

onboarding identified stakeholders and hospital users.

Provide training and onboarding services toparticipating

hospitals and stakeholders.

Work with the state s/jurisdictions hospitals tocollect

necessary information for dashboard development and

implementation.

Provide a common framework of data elements to includeon

the dashboard and in the data feed.

Facilitate the gathering and engagement of hospitals technical

staff to work on automated and secured data feeds per

specifications supported by the webbased application.

Assist the state/jurisdiction to advise on sharedgovernance

model(s) for discussions and decisionmaking to supportthis

work.

Testing and validation of data feeds; and draftprogress

milestone for inclusion in progress report/lessonslearned.

Manages the participation and permissionprocess/clearances

(to send data to NHSN) of participating hospitals. Also

provides permission to allow for use ofstate s/jurisdiction s

data in conjunction with other participating entities for

research and emergency planning by the state and federal

health partners.

Obtain signed commitment from acute care hospitals inthe

state/jurisdiction to participate in the project throughan

established participation agreement.

Provide ongoing instructions and serve as key resourceto

assist with the scaling of the CDC NHSN ConnectivityInitiative

to other states/jurisdictions; and help to ensure thatall terms

of the CDC funding agreement are met.

Facilitates efforts to improve clinical and serviceoutcomes

throughout the state as related to pediatric emergencycare

utilizing federal/national guidance (including but notlimited to

the American Academy of Pediatrics Assistant Secretaryfor

Preparedness & Response Centers for Disease Control

Emergency Medical Services for Children FederalEmergency

Management Agency Institute of Medicine JointCommission).

Works with Indiana Emergency Departments to assessareas of

need conduct gap analyses communicate pediatricstandards

and disseminate resources as appropriate.

Develops and facilitates bimonthly State PediatricEmergency

Care Workgroup meetings and actively assumes project

leadership responsibilities through planningcoordination of

workgroup activities and development of toolseducational

modules and resources for workgroup review.

Participates as a team member on hospital site visitsconducted

throughout the state to assess compliance with pediatric

emergency care requirements and regulations using defined

checklists; provides verbal and written assessment ofhospital

strengths/weaknesses; outlines recommendations and other

key subject matter expertise as appropriate; sharesapplicable

resources and technical guidance with hospitals asneeded.

Develops documents annually to promote qualityimprovement

practices as related to pediatric emergency caredocuments

and development of a quality improvement plan.

Engages in and demonstrates selfdevelopment inclinical and

professional knowledge base in the areas of pediatric

emergency management quality improvement processes

communication and awareness of trends in the healthcare

environment.

Utilizes data to identify trends draw appropriateconclusions

and make recommendations; develops data reports for

decisionmakers to support conclusions and

recommendations; reports should communicate anylimitations

of the analyses.

Facilitates efforts to improve clinical and serviceoutcomes

throughout the state as related to pediatric emergencycare

utilizing federal/national guidance (including but notlimited to

the American Academy of Pediatrics Assistant Secretaryfor

Preparedness & Response Centers for Disease Control

Emergency Medical Services for Children FederalEmergency

Management Agency Institute of Medicine JointCommission).

Works with Indiana Emergency Departments to assessareas of

need conduct gap analyses communicate pediatricstandards

and disseminate resources as appropriate.

Develops and facilitates bimonthly State PediatricEmergency

Care Workgroup meetings and actively assumes project

leadership responsibilities through planningcoordination of

workgroup activities and development of toolseducational

modules and resources for workgroup review.

Participates as a team member on hospital site visitsconducted

throughout the state to assess compliance with pediatric

emergency care requirements and regulations using defined

checklists; provides verbal and written assessment ofhospital

strengths/weaknesses; outlines recommendations and other

key subject matter expertise as appropriate; sharesapplicable

resources and technical guidance with hospitals asneeded.

Develops documents annually to promote qualityimprovement

practices as related to pediatric emergency caredocuments

and development of a quality improvement plan.

Engages in and demonstrates selfdevelopment inclinical and

professional knowledge base in the areas of pediatric

emergency management quality improvement processes

communication and awareness of trends in the healthcare

environment.

Utilizes data to identify trends draw appropriateconclusions

and make recommendations; develops data reports for

decisionmakers to support conclusions andrecommendations;

reports should communicate any limitations of theanalyses.

Other duties as required.

Computer Skills

Microsoft Teams Power BI Microsoft Outlook MicrosoftWord

Microsoft PowerPoint Microsoft Excel Basic KeyboardingSkills Web1basedmeeting and learning management systems REDCap

Computation Ability

Ability to solvepractical problems and deal with a variety of concrete

variables in situations where only limitedstandardization exists. Ability

to interpret a variety of instructions furnished inwritten oral diagram

or schedule form.

Qualifications

Ability to maintain accuracy and consistency

Ability to finish tasks in a timely manner

Ability to function independently manage own time/worktasks

Ability to maintain confidentiality

Ability to interact with internal and externalconstituents

Ability to work as an effective team member

Ability to organize workflow

Ability to plan coordinate and develop multipleprojects

Ability to analyze and interpret data

Ability to compile complex reports and developpresentations

Ability to compose letters and memorandums

Ability to negotiate persuade and establish direction

Skilled job requiring high level of adaptability andinterpersonal

skills

Must be able to work in a fastpaced dynamicenvironment and

adapt to changing priorities

Travel

Instate travel will be required as needed and out ofstate

overnight may be necessary.

Expect NA% of work week traveling around state ofIndiana

Required/Desired Skills
SkillRequired /DesiredAmountof ExperienceBachelor s degree supplemented with 35 years of previous hospital and quality improvement jobrelated experienceRequired3YearsPrior clinical quality improvement experience preferably in an acute care hospital setting or critical access hospital setting.Required2YearsExperience w/Microsoft Office Suite to include PowerPoint.Required0Prior experience with REDCap with strong aptitude to learn new software and other database programs.Required0Prior experience facilitating and managing meetings within program agency and local partners.Required0Prior experience reporting hospital data including bed capacity ED census ICU census peds census vent status etc.Required1YearsPrior experience creating training materials and delivering presentations for stakeholders hospitals and State or Federal Agencies.Required2YearsRegistered Nurse (RN) Bachelor of Science in Nursing (BSN) or other similar certification combined with Hospital experience preferred Highly desired0CPHQ or Lean Six Sigma experience.Highly desired0Prior experience with National Healthcare Safety Network automated hospital reporting.Highly desired2YearsPrior experience working with the Indiana Hospital Association (IHA).Highly desired2YearsPrior experience working with hospital technical staff in areas of automated and secured data feeds.Highly desired0Project management experience/certification.Highly desired0
Questions
No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirementQuestion2What is your candidates email addressQuestion3Where does your candidate currently reside (City & State)Question4If selected for engagement your candidate s hourly Pay Rate must be NA/hour. The Provider Markup for this position is 30%. Do you agree to these requirementsQuestion5The client has requested expedited expense reimbursement where the supplier/employer representing the candidate selected initiates contractor expense reimbursement upon client s approval of each VectorVMS expense report not waiting until the supplier receives payment from client/CAI to ensure prompt contractor expense reimbursement. Do you accept this requirement Question6Approximately NA% of instate travel throughout Indiana will be required with approx. 1 day/week in the Indianapolis office. Does candidate accept this requirementQuestion7Occasional outofstate overnight travel may be necessary. Does candidate accept this requirementQuestion8Candidates required to reside in District 5 Central Indiana Counties in D5 include Boone Hamilton Hendricks Marion Hancock Morgan Johnson and Shelby. Please confirm which county candidate resides in.Question9Position is anticipated to extend through calendar year 2027. Does candidate accept this requirement