Manager Facilities
Manager Facilities
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4-5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Summary:
The onsite Facilities Manager is responsible for providing administrative operational and conference center support to the building.
The FM must be capable of isting in managing vendors and the facility in the absence of the Director. The FM will also be responsible for the specific duties outlined as well as other duties as igned.
Position Responsibilities:
The FM will primarily support the Facilities teams with the following duties.
Administrative Responsibilities in support of Operational Team:
- Daytoday communication with the Facilities Team is imperative.
- Prepare weekly Facilities operational calendar outlining events and schedules
- ist with coordination of all contractors visiting company through direct communication with Engineering and company Security.
- Review and approve property invoices for Company processing.
- Participate in Facilities Project meetings walkthroughs and update minutes accordingly.
- Work directly with contractors/vendors to obtain cost proposals for various projects.
- Prepare and update vendor contracts and spreadsheets.
- Prepare and submit monthly investor report for Director of Facilities review and approval.
- Perform facilities inspections and prepare necessary reports
- Preparation of annual operating budget and reports for the facility.
- Other duties as igned by company
Administrative Responsibilities in support of Events Production & Protocol (EPP):
- ist with Facilities coordination for EPP day evening and weekend events.
- Serve as liaison between Facilities EPP Security and Administrative Services.
- Complete staffing plans for each event based on cost grid Banquet Event Order (BEO) and logistical memo.
- Communicate with engineering staff regarding any mechanical electrical or plumbing requests from conference center participants including occupancy comfort issues.
- Track and bill engineering and janitorial OT obtain Director of Facilities approval and submit to EPP for final processing.
- Attend weekly BEO meetings and maintain BEO binder.
- Prepare EPP cost proposals and final reconciliations for events; includes invoicing and tracking of any damages.
- Prepare and distribute Special Event Notifications (SEN) summarizing events to USIP staff; completed on a casebycase basis.
Position Requirements:
- Bachelors degree (BA/BS) from a fouryear college or university
- Minimum of three (3) years experience in commercial property management or facilities management (Cl A preferred)
- Strong interpersonal and organizational ss as well as attention to detail
- Time management and prioritization ss
- Comprehensive working knowledge or Outlook Word Adobe and Excel
- Strong ability to multitask and sense of expediency accuracy and cooperation
- Energetic ertive and positive demeanor
Education
Bachelor's Degree
Employment Type
Full Time
