Polyvalent Administrative istant
Polyvalent Administrative istant
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Job Description
The Administrative istant provides polyvalent organizational support to the Business Unit (BU) on administrative and commercial topics and thus facilitates its daytoday operations. The role is very polyvalent and will support for all BU activities with the following main tasks:
Business Unit activities :
Act as an internal/external contact within the BU and with other Group teams
Facilitate the integration of new team members in the Business Unit
Encode incoming information and relay it to the appropriate people within the organization
Formatting doents (contracts presentations correspondence etc.) reviewing and following up on them including collecting the necessary signatures
Handle sensitive and confidential information appropriately and with a high level of discretion.
Commercial and supply activities :
Review Service intervention reports follow up with Service team as necessary and update ociated databases (ERP...)
Encode BU internal orders in ERP (supplies marketing spare parts etc.) and follow up on orders placed with the team
Coordinate the shipment of doents materials or instruments to customers and distributors conventions and inhouse with carriers and the relevant authorities
Participate to the annual inventory (products spare parts....) in close collaboration with the Supply Specialist and the whole team.
Local office activities :
Carry out daily administrative tasks such as answering the telephone and ensuring office presence (8.30 a.m. 5 p.m.: dispatch and delivery of parcels unannounced audits etc.).
Translate letters emails discussions or other doents into German if necessary and liaise with customers or local institutions (notary lawyer...).
PROFILE
- You have a significative experience in a similar position in a demanding fastpaced international environment.
- You are familiar with Microsoft Office software (Outlook Word Excel and PowerPoint)
- Fluent German and English French is a plus
Employment Type
Full Time
