Accounting Supervisor
Accounting Supervisor
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Job Description
FILINVEST COMPANY: SHAREPRO INC.
The Accounting Supervisor Receivables is incharge of overseeing SPI Finances billing and collection process. Duties involve monitoring of all contracts and ensuring all are being billed. He/she is responsible for ensuring that SOAs ORs and RFPs are reviewed validated and sent within SLAs. He/she shall be involved in monitoring all outstanding receivables and ensure all collections are credited in companys account. He/she is responsible on preparing and sending weekly/monthly standard Billing and Collection reports. The person will also handle igned general accounting and financial reporting functions and other tasks that may be igned from time to time.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
- Receivables Management
Billing Process
- Monitors all contracts due for billing reviews contract details/payment terms and elish monitoring file for Service Agreement/Job Order Forms aligned with PMO/Survey/other departments.
- Reviews all Statement of Accounts prepared by AR istants before sending to clients and ensures all are sent within within elished turnaround times/SLAs.
- Reviews all RFPs prepared by AR istants with appropriate attachments in support of the billings and ensures all are checked and validated before sending to clients.
- Receives and answers queries from customers and inform them of the adjustments and other matters affecting their account as necessary.
- Coordinates customer concerns with respective parties in order to respond to queries and clarifications.
- Reviews monitoring files maintained by AR istants for all service types (Technical SCM etc.)
- Prepares and submits Billing and Collection Report to management including collection issues for resolution on a weekly basis.
- Prepares and submits Aging of Receivables AR Rollforward and Summary of Receivables per Entity/Project on a weekly basis.
- Review of completeness of recorded revenue by AR istants on a monthly basis.
- Works with Finance Manager in having a fully integrated billing & collection system.
Collection Process
- Monitors all collections credited in companys account on a weekly basis and ensures all have corresponding ORs and ARs before cutoff.
- Ensures all ORs and ARs are issued within elished turnaround time/SLAs.
- Ensures all payments are correctly applied to clients/employees debtor accounts in the Accounting System.
- Prepares monthly Cash Receipts Reconciliation Report to ensure correctness and completeness of Output VAT and CWT recording on a monthly basis.
- Ensures all payments have corresponding BIR 2307 and maintains 100% compliance in BIR 2307 filing.
- Ensures completeness and proper archiving of accountable forms issued.
Business Processes
- Define SLAs for Billing and Collection process.
- ists in the preparation of process manuals for Billing and Collection process.
- Sets up all billable projects in the Accounting System for billing and collection purposes and to generate complete and accurate data for financial reports.
2. General Accounting and Financial Reporting
- Ensures proper doentation before posting transactions in Accounting System.
- Reviews journal vouchers prepared by AR istants on igned accounts to adjust entries and ensures that all transactions are correctly recorded in the books.
- Reviews monitoring files prepared by AR istants in preparing igned reports such as Revenue per Department Official Receipts Monitoring for monthend closing purposes.
- ists the Finance Manager in the preparation of monthly financial and management reports.
3. Administrative
- Ensures AR Teams maintenance regarding cleanliness and security of all files and doents especially confidential ones equipment and its peripherals and the Finance office as a whole.
- Checks and arranges AR doents for Finance Managers signature and return or advise AR istants of the doents once signed.
- ists the Finance Manager in preparation of various presentation materials and to make reservations for rooms snacks projector chairs boards and supplies as needed.
QUALIFICATIONS
- Graduate of Bachelor of Science in Accountancy (preferably CPA)
- At least 3 year of related work experience in billing and collections or receivables processing
- Preferably with experience in general accounting
Remote Work :
No
Employment Type
Full Time
