Site Administrator

The statements below are intended to describe the general nature and level of work being performed by associates assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and skills required of associates so classified.

USALCO is a leading provider of aluminumbased component products used in water treatment pulp and paper manufacturing the making of catalysts for oil refining the housing market and other sectors. The right individual will have a cando attitude the ability to be part of a team while operating independently and consistently performs to very high standards.

JOB SUMMARY:

The position requires a motivated detail oriented and results driven team player who:

• Incorporates safety and quality into every decision while performing daytoday activities
• Will actively seek out opportunities to continuously improve their role.
• Assist and reply to requests from supply chain management transportation accounting sales and human resources in a timely manner.

The employee in this position will be a positivenatured taskoriented individual. This person must be personally and professionally motivated to work constructively with team members at all levels within the company to execute job responsibilities with a sense of urgency and to support plant and business initiatives as well as consistently strive to increase the safety quality and the productivity of the site. The individual in this role must be able to work independently or with others on site to meet organizational goals. Safety Quality and Productivity are paramount concerns.

ROLES AND RESPONSIBITIES:

1. Ensure all Site safety rules work guidelines/practices and procedures are followed while performing duties
2. Greet and welcome visitors
3. Answer phones sort mail use and maintain copier and other office equipment as needed
4. Prepare shipping packages with proper Load Order or Bill of Lading Safety Data Sheets and Labels
5. Communicate with transportation companies for coordinating pick up of freight
6. Assist in processing driver payroll and required reporting for part time employees
7. Process Bill of Lading (BOLs) email shipping documents to customers as required
8. Organize and process miscellaneous paperwork to ensure compliance with all guidelines and regulations
9. Working in Paper Save to add review code or process invoices and reconcile petty cash receipts if required
10. Ordering office and other supplies for site
11. Provide temporary coverage during vacations for other roles within other office departments such as transportation
12. Must be available to work overtime off shift and weekends as needed

1. Perform other duties as assigned in support of business goals and objectives

MINIMUM QUALIFICATIONS:

KNOWLEDGE AND SKILLS

• Requires organizational and planning skills to effectively complete assignments
• Must be dependable flexible and able to respond on short notice to satisfy requirements of customers
• Requires good interpersonal and communication skills
• The ability to clearly and succinctly communicate with others both verbally and in written form
• Ability to work independently and as an intricate component of a team environment

EDUCATION:

• High School Diploma or GED
• AA degree in Business Administration or related field preferred

EXPERIENCE:

• Minimum of 2year prior experience with administrative roles
• Minimum of Intermediate Proficiency in Microsoft Excel Word SharePoint PowerPoint Teams
• Experience preferred with PaperSave Aptean Ross

ESSENTIAL FUNCTIONS:

The Ability to:

• Maintain confidentiality of personnel information and company processes and strategies
• Routinely sits 80 to 90% of shift
• Be flexible with work hours to meet demands of this position

USALCO is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected veteran status age or any other characteristic protected by law. As a general policy USALCO does not offer employment visa sponsorships upon hire or in the future.

MF 84:30 pm

10% target bonus

Remote Work :

No