Executive istant
Executive istant
Posted on :
25-09-2024
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1 Vacancy
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Job Description
Job Title: Executive Assistant to Managing Director
Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Managing Director (MD). The ideal candidate will possess exceptional communication skills impeccable attention to detail and the ability to manage multiple tasks efficiently. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders handle confidential information with discretion and streamline administrative processes to optimize the MDs productivity.
Responsibilities:
1. Calendar Management: Maintain and coordinate the MDs schedule including arranging meetings appointments and travel itineraries. Anticipate scheduling conflicts and proactively resolve them to ensure optimal time management.
2. Communication: Act as the first point of contact for the MD managing incoming calls emails and correspondence. Draft proofread and edit documents presentations and reports as needed.
3. Meeting Coordination: Prepare agendas presentations and supporting documents for meetings. Attend meetings with the MD take minutes and follow up on action items to ensure timely .
4. Information Management: Organize and maintain electronic and paper files ensuring easy access to relevant documents. Handle sensitive information and maintain confidentiality at all times.
5. Travel Arrangements: Arrange domestic and international travel logistics for the MD including transportation accommodation and visa processing. Provide detailed itineraries and travel packs.
6. Administrative Support: Assist with miscellaneous administrative tasks such as expense reporting invoice processing and office supply management. Coordinate special projects and initiatives as assigned by the MD.
7. Relationship Management: Cultivate positive relationships with key stakeholders both internal and external to the organization. Serve as a liaison between the MD and various departments clients and partners.
8. Prioritization: Assess the urgency and importance of tasks and requests prioritizing them accordingly to ensure the MDs focus on critical matters.
Qualifications:
Bachelors degree in Business Administration Management or a related field preferred.
Proven experience (Minimum 6 years) as an Executive Assistant or similar role supporting Csuite executives or senior management.
Excellent proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications.
Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
Strong written and verbal communication skills with a keen eye for detail and accuracy.
Discretion and confidentiality when handling sensitive information.
Ability to work independently with minimal supervision as well as collaboratively within a team.
Flexibility and adaptability to navigate a dynamic work environment and handle lastminute changes or unexpected situations.
Professional demeanor and interpersonal skills with the ability to interact confidently with individuals at all levels.
Preferred Skills:
Experience in project management or event planning.
Knowledge of basic accounting principles for expense tracking and budget management.
Familiarity with video conferencing and virtual collaboration tools.
Multilingual proficiency is a plus.
Working Conditions:
This role is primarily officebased with occasional travel required.
May be required to work outside of regular business hours to accommodate the MDs schedule or urgent tasks.
Fastpaced environment with highpressure situations; ability to remain calm and composed under stress is essential.
administrative,communication skills,management
Employment Type
Full Time
Key Skills
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