Company Secretary COP Holder

Overview

Key responsibilities

• Serve as the primary point of contact for the board of directors and shareholders providing advisory support and guidance on corporate governance matters.
• Ensure compliance with statutory and regulatory requirements and maintain a comprehensive understanding of applicable laws and regulations.
• Organize and facilitate board meetings including preparing agendas collating board packs and documenting minutes of meetings.
• Oversee the management of statutory records including the companys register of members directors and other relevant registers.
• File necessary documents and forms with regulatory authorities such as annual returns financial statements and disclosures of significant shareholdings.
• Monitor changes in relevant legislation and the regulatory environment and advise the board on the potential impact on the companys operations.
• Conduct compliance assessments and risk evaluations to identify potential areas of noncompliance and develop strategies to mitigate risks.
• Assist in the development and implementation of corporate policies and procedures to ensure adherence to legal and regulatory standards.
• Collaborate with internal stakeholders to provide guidance on legal and compliance matters fostering a culture of integrity and ethical conduct within the organization.
• Act as a liaison between the company and external regulatory bodies addressing inquiries inspections and audits as required.
• Contribute to the drafting of corporate governance reports and assist in the preparation of annual reports and other regulatory disclosures.
• Participate in the resolution of corporate disputes litigation and other legal matters working closely with external legal counsel when necessary.
• Support the board in the induction and training of directors ensuring their understanding of their roles responsibilities and legal obligations.
• Maintain uptodate knowledge of best practices in corporate governance and compliance driving continuous improvement initiatives within the organization.
• Provide COP services in accordance with applicable laws regulations and company policies ensuring effective oversight and control of compliance risks.

Required qualifications

• Qualified Company Secretary (ACS) with a valid COP certificate and a good standing with the relevant regulatory authority.
• Bachelors degree in Law Business Administration or a related field; additional qualifications such as a Master of Laws (LLM) or MBA would be advantageous.
• Proven experience in a senior compliance or corporate governance role preferably within a public company or regulated industry.
• Thorough knowledge of corporate and commercial laws securities regulations and corporate governance principles.
• Demonstrated proficiency in managing board and committee meetings including drafting agendas minutes and resolutions.
• Experience in overseeing regulatory filings and interacting with regulatory authorities ensuring timely and accurate submissions.
• Strong analytical and problemsolving skills with the ability to assess compliance risks and develop effective control measures.
• Excellent communication and interpersonal skills with the ability to engage and influence stakeholders at all levels of the organization.
• Ability to work independently prioritize tasks and manage multiple deadlines in a fastpaced and dynamic environment.
• High ethical standards integrity and a commitment to upholding the highest levels of professional conduct and confidentiality.
• Familiarity with corporate governance software and digital tools for document management and compliance monitoring.
• Proactive approach to continuous learning and development staying abreast of industry trends regulatory changes and emerging compliance issues.
• Experience in providing COP services including the development and implementation of compliance programs risk assessments and monitoring activities.
• Sound understanding of company secretarial practices including the maintenance of statutory records registers and corporate documentation.
• Ability to lead and mentor a team fostering a culture of compliance accountability and excellence within the organization.

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