Office Coordinator

Weekly schedule MondayThursday 9am5:30pm Friday 10am4pm

Attire Business casual (no hoodies sweatshirts sneakers or ripped denim MTh)

Print process (date stamp received) invoices received via email/mail and post Daily

Code and distribute utilities as received (all Commercial and Public Space for Residential)

Utility tracking

Accounts Payable data entry

Calendar coordination Monthly

Request and maintain Certificates of Insurance for Vendors (and Movers/Projects)

Request and maintain Certificates of Insurance for Tenants and track on COI Tracker

Process residential returned checks as needed

Maintain Courier log for outgoing packages

Distribute all incoming mail and packages

Gatekeeper for all incoming guests / tenant phone calls for property management

o All Accounts Payable check run filing

o All pink and white journal entries for all properties/entities weekly

o Cash receipts and bank reconciliation

o Account analysis and wire transfers

o Create new books for Pink White Cash Receipts Cash lists Account Analysis and Wire Transfers for all Accountants

o Remove all financial books from Accountant s offices and file in the copy room to make room for the newly created books.

o End of day office close down lights in reception and conference room off

o Run dishwasher in kitchen and beverage center

o Maintain wink wall monthly with birthdays/anniversaries/Holidays

o Handles all maintenance/repair issues for copiers postage machine and coffee machines

o Ensures copiers are stocked with paper cleaned and toner cartridges are replaced as needed

o Order and stock all Office and Kitchen supplies

o As requested order office supplies for Commercial properties

o Ensures that all Mail and Fed Ex items are dropped off downstairs once a day by 5 pm