Purchasing Coordinator
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Job Description
1. Preparation, presentation, update and maintenance of all required purchasing progress reports, material status and delivery expediting reports associated with purchasing.
2. Close monitoring of the inventory levels of the materials maintained under Material Requirements Planning (MRP) with immediate actions towards deliveries for efficient stock replemenishment as per operations demands.
3. Follow-up on orders to ensure that the required materials are shipped and delivered on the date promised by the supplier.
4. Ensure full assistance to the senior purchasing officer in arrangments, reporting, coordination for tendering and awarding contracts, call off agreements, outline agreement generation for all repetitive and periodical purchases as per the policies of the section/ department.
5. Performance of all purchases ensuring full conformance with established P&SC P&Ps.
6. Maintenance of contractors and vendors data with manpower and equipment records.
7. Maintenance of technical document package such as Technical datasheets, drawings, Material Safety Data Sheet (MSDS), catalogues, Chain of Custody (COC), Matieral Traceability (MTC), etc.) against each material purchases.
8. Conduct value and ageing analysis of the purchased products to improve efficiency.
9. Effective coordination with the vendors, end users, and the logistics staff to ensure on-time deliveries of the material and services.
10. Coordination with the shortlisted bidder to ensure completion of all administrative processes and submission of all contract documents.
11. Coordination with the Vendors Master data maintenance team for the registration and maintenance of vendors records.
12. Seek opportunities for consolidation and assisting in setting bulk ordering schedules by establishing and managing supply agreements which are directed towards reduction of overall acquisition and inventory cost.
Employment Type
Full-time
