Contract Administrator

Contract Administration:

1. Maintain an organized and accessible system for all contract-related documents.

2. Serve as the primary point of contact for contract-related inquiries and communications.

3. Facilitate effective communication between internal departments and suppliers/ subcontractors regarding contract matters.

4. Provide efficient administrative support to the contracts team.

5. Identify opportunities for improving contract management processes and systems.

6. Maintain the Contracts Database and monitor the renewal of contracts and advise the Senior Contracting Officers/ Contracting Officers on the actions to be undertaken in a timely manner.

7. Provide assistance to the Senior Contracting Officers/ Contracting Officers in Contract preparation.

8. Assist and coordinated with Senior Contracting Officers/ Contracting Officers to prepare documentation for Technical and Commercial Bid Opening.

9. Compile reports, minutes and assist in the compilation of data for reporting.

10. Assist and coordinate with the HSSE and QSA Departments for Contractor / Suppliers’ Audit Visits

11. Maintain database for sub-contractor performance on all awarded contracts in co-ordination with the Projects Team

12. Maintain database for Subcontractor Complaints

13. Ensure Electronic Archiving is completed in line with the documents available in Hard Copies.

14. Co-ordinate with the finance department for any payment issue which may impact contract development and .

Tender Committee Administration:

15. Schedule Tender Committee meetings for internal discussion and send notification to the committee members and end users for scheduled Tender Committee Meetings.

16. Prepare Tender Committee minutes of meetings, capturing all discussions and decisions to be forwarded to the committee for review and approval.