Executive Administrative Support
Executive Administrative Support
Posted on :
21-09-2024
Employer Active
1 Vacancy
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Job Description
The Executive Administrative Support role is a crucial position within the organization providing essential support to executive management. The role involves managing administrative tasks facilitating effective communication within the organization and ensuring smooth daytoday operations. The Executive Administrative Support plays a key role in maintaining organization and efficiency within the executive office aiding in decisionmaking processes and contributing to overall productivity.
Key Responsibilities:
- Provide highlevel administrative support to executives and senior management.
- Manage executive calendars appointments and travel arrangements.
- Coordinate and schedule meetings conferences and events ensuring all necessary arrangements are in place.
- Handle confidential and sensitive information with discretion.
- Prepare and distribute correspondence reports and presentations.
- Act as a point of contact between executives employees and external stakeholders.
- Conduct research and compile data to support executive decisionmaking processes.
- Assist in the preparation of budgets financial documents and expense reports.
- Organize and prioritize multiple tasks projects and deadlines effectively.
- Facilitate effective communication within the organization ensuring key messages are relayed appropriately.
- Support the onboarding and training of new administrative staff.
- Maintain office supplies and equipment ensuring efficient operations.
- Contribute to process improvements and operational efficiency within the executive office.
- Handle adhoc administrative tasks as required.
Required Qualifications:
- Associates degree in Business Administration Management or related field.
- Proven experience in an executive administrative support role.
- Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to maintain confidentiality and exercise discretion.
- Demonstrated problemsolving and decisionmaking capabilities.
- Detailoriented with strong attention to accuracy and quality.
- Ability to multitask and prioritize effectively in a fastpaced environment.
- Knowledge of office management systems and procedures.
- Proactive and resourceful with a professional demeanor.
- Experience working in a corporate or executive office environment.
- Strong interpersonal skills and the ability to work well in a team.
- Flexibility to adapt to changing priorities and requirements.
- Understanding of business protocols and etiquette.
organization,communication,multitasking,time management,administrative
Employment Type
Full Time
Key Skills
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