Executive istant - Aviation Industry

Overview

Key Responsibilities

• Coordinate executive communications including taking calls responding to emails and interfacing with clients
• Manage executives calendars including scheduling meetings appointments and travel arrangements
• Prepare agendas attend meetings and take minutes
• Conduct research and prepare presentations or reports
• Handle confidential information maintain files and ensure document security
• Assist in budget management and expense tracking
• Oversee office operations and logistics
• Coordinate travel arrangements accommodations and itineraries for executive team
• Act as the point of contact between executives and internal/external clients
• Support in organizing corporate events and teambuilding activities

Required Qualifications

• Bachelors degree in Business Administration Aviation Management or a related field
• Proven experience as an executive assistant in the aviation industry
• Proficiency in MS Office and experience with aviationspecific software
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to handle sensitive information with confidentiality
• Knowledge of aviation industry protocols and practices
• Ability to prioritize tasks and work efficiently under pressure
• Adaptability and ability to work in a fastpaced environment
• Proactive problemsolving and decisionmaking abilities
• Attention to detail and high level of accuracy
• Ability to build strong relationships with internal and external stakeholders
• Experience in managing travel arrangements and itineraries
• Professional demeanor and strong work ethics
• Ability to multitask and manage priorities effectively

team-building,research,verbal communication,confidentiality,professional demeanor,meeting management,team-building activities,travel arrangements,communication management,ms office,organizational skills,administrative support,confidential information management,verbal and written communication,written communication,relationship building,aviation,event organization,problem solving,detail oriented,business administration,file maintenance,decision making,ms office proficiency,meeting scheduling,communication skills,travel,prioritization,professionalism,adaptability,aviation industry protocols,aviation industry experience,presentation preparation,office operations,scheduling,multitasking,document management,aviation-specific software experience,travel coordination,event organizing,aviation management,ethics,aviation-specific software knowledge,decision-making,report preparation,logistics coordination,organization,travel management,confidentiality management,aviation-specific software,time management,travel arrangements management,aviation industry knowledge,expense tracking,communication,executive support,priority management,attention to detail,calendar management,budget management,problem-solving,fast-paced environment