Job Id: 747173
Position: CMSAdministrative Assistant
Department: FLDOH
Location: 2020 Capital Circle SE Tallahassee FL 32399
Duration: 18 Months
Mode of Work: OnSite
- FLDOHChildrens Medical ServicesAdministrative Assistant May have an opportunity for temp to hire.
- WORK ENVIRONMENT: InOffice Professional office environment
- DRESS CODE: Business Casual
- CANDIDATE RESPONSIBILITIES:
- Providing administrative support to the Chief of Medical Services
- Assist with daily administrative operations in the Division of Childrens Medical Services as directed by the Department
- Answer and redirect calls on a multiline phone system as directed by the Department.
Sort and distribute (internal and external) mail as directed by the Department. - Greet and assist visitors in finding the correct destination as directed by the Department
- Ensures compliance with DOH policies and procedures.
- Assists the Bureau Chief in coordinating daily operational functions within the Division.
- Coordinates reviews edits and formats outgoing correspondence.
- Drafts formats and completes routine memos and letter within established timeframes.
- Coordinates travel arrangements prepares itineraries prepares and submits travel reimbursements for the CMS Plan staff.
- Coordinates meeting including the scheduling of meeting rooms preparation of agendas materials.
- Coordinates and makes arrangements pertaining to conferences calls.
- Attends staff and other meetings as required.