Executive istant 3
Executive istant 3
Posted on :
20-09-2024
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Job Description
MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.
Responsibilities and duties:
- Maintain executive calendar manage staff meetings and commitments.
- Organize department communications and key events.
- Assist in key projects as appropriate from mergers and acquisitions venture investments strategy and partnerships and provide selective support to direct staff and others in the organization as needed.
- Key attributes include the desire to build relationships a strong willingness to help and support and ability to be decisive and thrive in a fastpaced ever changing environment.
- Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
- Manage calendar and travel to help drive maximum effectiveness all while coordinating complex travel arrangements and successfully handling last minute changes Assist with scheduling group meetings Coordinate special projects and large meetings with internal and external individuals Organize quarterly all hands meetings and semiannual team building events.
- Compile and publish weekly senior staff minutes and group updates.
- Maintain up to date organizational charts contact lists and email alias lists. Assist staff with travel coordination when required.
- Plan and schedule group offsites. Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space computer systems and accounts and managing all related work requests.
- Process forms including expense reports change of status employment requisitions contractor time cards and IS and Facilities work requests.
- Perform general office Administrative duties such as ordering supplies and equipment. Assist with audio visual and video and web conferencing when needed.
- Manage all open purchase orders. Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted.
Requirements:
- High School Graduate.
- Positive cando attitude no ego willing to follow through and do what it takes to get the job done.
- Team player Ability to communicate in a clear and concise way.
- Ability to remain flexible embrace change and manage uncertainty all while thriving in fastpaced environment.
- Exceptional ability to multitask prioritize and work under critical deadlines and manage workload with little direction.
- Strong organizational skills attention to detail and timely followthrough. Desire to constantly look for opportunities to create systems checklists and approaches to make things run more smoothly.
- Ownership of the outcome even when there is a lack of full control ability to see it through until it is completed.
- Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines. Excellent written and interpersonal communication skills
For a confidential discussion or to find out more contact Swati Rathore on (909)or apply now
Employment Type
Full Time
Key Skills
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