TraceAir Operations Administrator Team Support part-time

Operations Administrator / Team Support (parttime) at TraceAir a USbased leading provider of cuttingedge construction technologies (remote)

Welcome to TraceAir where innovation meets construction excellence! They are the leading provider of cuttingedge construction site analysis and management solutions for land developers and homebuilders on a mission to revolutionize the industry.

Imagine a world where projects run smoother faster and with pinpoint precision. Thats what TraceAir is all about. With their stateoftheart technology they empower builders to save valuable time and money while drastically reducing the risks of errors and delays.

Founded in 2015 by a group of tech enthusiasts with a deepseated passion for construction TraceAir has quickly soared to the top. Today their reach extends across the United States Canada and beyond serving clients who are eager to embrace the future of construction.

At TraceAir their diverse team of engineers drone pilots project managers and software developers share a common goal: to transform the way projects are managed. Theyre not just building structures; theyre building dreams faster more accurately and more affordable than ever before.

The Operations Administrator / Team Support role is designed to bring together various administrative and operational tasks that were previously managed by other team members. This newly created position focuses on maintaining data accuracy managing consultant contracts and invoices and sourcing contractors among other essential tasks. The ideal candidate is detailoriented processdriven and capable of working in a fastpaced environment while ensuring accuracy and efficiency. Sounds like yourself Apply now!

Responsibilities:

1. Data Quality Control:

• Review and verify the accuracy of servicesperformed data by consultants and TraceAir.

• Conduct QC validation based on established rules to process data for client delivery.

• Identify and resolve data discrepancies.

2. Invoicing Reconciliation:

• Reconcile consultant invoices with work performed and contracts.

• Ensure timely invoice processing and resolve any billing discrepancies.

3. Contract Generation:

• Assist in drafting and finalizing contracts and agreements.

• Organize and maintain contract records.

4. Administrative Support: provide general admin support to the operations team including meeting scheduling preparation and correspondence via email and Telegram.

5. Process Improvement: identify and implement opportunities to streamline administrative tasks for efficiency.

6.Contractor Management:

Oversee the onboarding performance and offboarding of contractors.

• Ensure contractors comply with company policies and address any issues during onboarding.

7. Consultant Sourcing:

• Identify and source consultants for specific projects.

• Evaluate consultant qualifications and manage their engagement.

KPIs to start with:

• Total tasks completed;

• Turnaround time for tasks.

Qualifications:

• Bachelors degree in Business Administration Operations Management or a related field.

• 2 years of experience in operations administrative support or a similar role.

• Strong English communication both written and verbal with the ability to handle correspondence efficiently.

• Strong proficiency with using webbased databases. Currently the team is using Airtable for that.

• Keen eye for accuracy particularly with data contracts and financial records.

• Problemsolving and process improvement skills.

• Proficiency in Microsoft Office or other relevant software tools.

• Proactive and selfdriven.

• Ability to manage multiple tasks and prioritize effectively.

• Comfortable working with crossfunctional teams.

• Ability to work with minimal supervision while meeting deadlines and maintaining quality.

Not necessary but would be a great plus:

• Spanish language.

Working hours:

You should be overlapping with the team between 9 am and 1 pm California time daily (PST time zone click here to check your time difference).

What we offer:

• Parttime job (4 working hours per day 5/2). Were open either to students looking to gain experience alongside their studies or may also consider candidates planning to combine this parttime job with another parttime job/activity.

• Remote work. You may be located in almost any country or city just need a good Internet connection a computer a headset and the opportunity to adjust your working schedule to the teams time zone.

• A possibility to transition to fulltime in the future.

• Stability. This is not project work we consider only the candidates looking for a longterm commitment of 1.5 years.

• Salary will be discussed at the interview. Paid in USD.

• Quick selection process taking no longer than 23 weeks.

Application deadline: 30 September 2024

Please note that the later you apply the more intensive your selection process will be for example you will have less time for the test assignment etc.

Selection process:

1. Fill in the application form attach your resume;

2. Complete a test assignment;

3. Have a Zoom interview with Hire5 Recruiter;

4. Have a Zoom interview with the Head of Operations & Tech Team Lead from TraceAir;

5. Get hired!

Hire5 provides aspiring talents worldwide with remote opportunities to enhance their careers in Silicon Valley startups and other USbased companies.

Interested in joining one of the most promising US startups

Press here to apply now or click connect on career.hire5.co to subscribe for future opportunities in your desired profession!