Representations Officer
Representations Officer
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Job Description
PURPOSE OF THE JOB
As a member of the Parking appeals and representations team they deliver a timely and effective service for the Parking and Network Management team and the wider council. The post holder will be expected to produce work to a consistently high standard and to use their experience knowledge and aptitude to weigh up the evidence in each case whether it is a Penalty Charge Notice (PCN) parking permit or parking control suspension and make balanced judgements.
Parking and traffic enforcement is crucial to delivering three of the councils plans: Climate Change Air quality and Streets for people.
PRINCIPAL ACCOUNTABILITIES
- To investigate and respond to all parking related correspondence including formal and informal representations and appeals received as a result of enforcement of PCN issued to motorists. This includes the external Environment and Traffic Adjudicators who sit at London Tribunals and make the final decision on any parking or traffic penalty in an adjudication hearing which evidence is presented by the officers to trained solicitors or barristers who are the adjudicators.
- To ensure other parking enquiries are dealt with in line with the statutory process and timescales internal key performance indicators (KPIs) civil procedural rules (CPR 75) and the councils communication procedures to deliver a high standard of customer services to the residents and visitors of Southwark.
- To attend external Adjudication Hearings and give evidence and prepare proofs of evidence as required preparing and determining a plan for any complex cases highlighted in accordance with the legislation.
- To ensure that all incoming parking permit applications and parking control suspension applications are dealt with (including requests for further information) in line with the set time limits given by the appeals and representations managers.
- To answer phone calls in the specialist parking customer service centre dealing with incoming emails parking permits parking control suspensions and Paybyphone services resolving residents and visitors requests and issues in a timely and clear manner.
- To accelerate and identify any themes and trends arising from representations complaints and concerns to their line manager reporting and sharing case issues.
- To manage and prioritise their own workload in response to changing demands from management.
- To ensure that daily quality and quantity performance standards are met or exceeded and that correspondence conforms to the relevant quality policy and legislative standards
- To ensure that enforcement practices and required enforcement infrastructure complies with agreed procedures and standards and to take responsibility for reporting noncompliance issues to the appropriate teams.
- To authorise the cancellation of and initiate refunds as a result of PCNs being cancelled permit or suspensions ending before their expiry when required in accordance with the parking services policies.
- To assist in the mentoring of new staff providing guidance and training on local parking policies procedures and legislation. Providing advice and guidance on complex parking and traffic cases liaising with other internal or external bodies to resolve queries.
- To carry out other duties and tasks which may from time to time be required to meet the needs of the service and to deputise for the Appeals and Representations Manager in their absence.
JOB CONTEXT
Organisational Objectives:
The council has a statutory duty to undertake parking and traffic enforcement and this role deals with the outcomes of managing the limited kerb space on the highway.
Contributes to the delivery of the Councils streets for people strategy Climate change and Air quality strategies.
Delivering effective and cost efficient services to the residents and motorists of Southwark
Delivering high standards of customer service to the residents of Southwark.
Formally reports to: Appeals and representations manager
Number of staff managed: 0
Financial Responsibilities: Delivers the statutory appeals and representations process in relation to the consideration of 72500 appeals per annum with an average individual value of 65 in addition to delivering the parking permits and suspension service which delivers an income of 10 million per annum to the council.
Contacts: Contractors consultants and departmental partners.
Grade/Conditions of Service:
Evaluated as Hay 8
Contractual hours: 36 hours Monday to Friday.
Special Conditions of Service:
Must demonstrate an understanding of the issues relating to equal opportunities in service delivery and provision within the Environment Neighbourhoods & Growth and to actively promote ways of eradicating racism sexism and other forms of negative discrimination through the Councils policies and procedures.
To comply with the Councils Health & Safety Policy.
Salary Expectations
Regular Pay: 19.11/Hour
Saturdays: 28.67/Hour
Sundays: 38.22/Hour
Bank Holidays : 38.22/Hour
Nights: 25.42/Hour
Standard Overtime: 28.67/Hour
Sunday Overtime: 38.22/Hour
Remote Work :
No
Employment Type
Full Time
